Senior Human Resources Associate at Inovio in Plymouth Meeting, Pennsylvania

Job Description:

About INOVIO

INOVIO is a biotechnology company focused on rapidly bringing to market precisely designed DNA medicines to treat and protect people from infectious diseases, cancer, and diseases associated with HPV. INOVIO is the first and only company to have clinically demonstrated that a DNA medicine can be delivered directly into cells in the body via a proprietary smart device to produce an efficacious, robust and tolerable immune response. Partners and collaborators include Advaccine, ApolloBio Corporation, AstraZeneca, The Bill & Melinda Gates Foundation, Coalition for Epidemic Preparedness Innovations (CEPI), Defense Advanced Research Projects Agency (DARPA)/Joint Program Executive Office for Chemical, Biological, Radiological and Nuclear Defense (JPEO-CBRND)/Department of Defense (DOD), HIV Vaccines Trial Network, International Vaccine Institute (IVI), Medical CBRN Defense Consortium (MCDC), National Cancer Institute, National Institutes of Health, National Institute of Allergy and Infectious Diseases, Ology Bioservices, the Parker Institute for Cancer Immunotherapy, Plumbline Life Sciences, Regeneron, Richter-Helm BioLogics, Roche/Genentech, Thermo Fisher Scientific, University of Pennsylvania, Walter Reed Army Institute of Research, and The Wistar Institute. For more information, visit www.inovio.com.

Job summary

The Senior Human Resources (HR) Associate performs HR functional responsibilities under general supervision. The Senior HR Associate supports the HR department in carrying out various programs and procedures reporting to the Chief Human Resources Officer. The Senior HR Associate is involved in maintenance of HR data, HR Systems and Payroll coordination, HR data analytics and reporting along with other duties in a variety of HR functional areas, including Talent Acquisition, offer process, onboarding of new hires, leading orientation sessions, off-boarding processes, employment law compliance, learning and development initiatives, revamping and maintenance of HR website and project management of companywide HR initiatives. The Senior HR Associate is heavily involved in all colleague communications as well as communications between the HR function and other departments as it relates to new hires, terminations, employee changes, and other general issues. The person in this role will work closely with people in all levels across the organization.

Essential job functions and duties

• Act as a primary point of contact for all HR systems, data, analytics, and reporting and ensure seamless coordination with Payroll.


• Play a critical role in Talent Acquisition process by preparing offer letters for permanent and temporary colleagues; maintaining up to date job descriptions and facilitating internal promotions process.


• Create and deliver engaging, informative new hire orientation materials aligned with INOVIO corporate values, vision, and mission. Coordinate and conduct new hire onboarding and orientation sessions, partnering with other HR colleagues and departments as needed.


• Revamp HR website to engage and inform INOVIO colleagues with the most up to date HR information, colleague stories and highlights.


• Assist with other HR matters as required, including issues relating to performance management, employee relations, legal compliance, training, worker's compensation, Cal-OSHA injury reporting, and other general duties.


• Assist/lead with companywide HR projects and initiatives, such as Take Your Child to Work Day, the Internship Program, and other programs and events.


• Perform general duties for the HR function, including termination processing, generating documentation for employment changes, obtaining necessary approvals, coordinating communication with other departments.


• Maintain electronic and paper employee files, ensuring that employee information is updated and accurate.


• Perform other duties as required based on business needs.

Minimum requirements

• Bachelor's degree in Human Resources or a related field


• Minimum of 5 years of directly related work experience; or the equivalent combination of education, training, and experience from which comparable knowledge, skills and abilities have been attained.


• Strong skills in Outlook, Word, Excel and Power Point.


• Ability to function in a fast-paced environment with consistently changing priorities.


• Client Focus; strong sense of urgency while maintaining attention to detail


• Excellent verbal and written communication/listening skills.


• Strong team player


• Individual should be detail oriented and proactive to be able to follow-through on projects and workflow requests.


• Must work well independently and be able to maintain discreetness in maintaining confidential information.


• A positive work attitude and a talent for multitasking are required.


• Strong attention to detail and analytical skills are required.


• Willingness to do whatever is needed; must be flexible and adaptable.


• Prior HRIS experience including Applicant Tracking Systems preferred.


• Working knowledge of employment law and HR practices.

Disclaimer

INOVIO Pharmaceuticals, Inc. is committed to a policy of equal employment opportunity. In keeping with our policy, INOVIO will recruit, hire, train and promote into all job titles the most qualified individuals, without regard to race, color, creed, gender, gender identity and expression, religion, marital status, registered domestic partner status, age, national origin or ancestry, military or veteran status, physical or mental disability, medical condition including genetic characteristics, sexual orientation, or any other consideration made unlawful by federal, state, or local laws.

A current US work authorization is required. The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. INOVIO offers an attractive benefits package and is an equal opportunity employer.

Important notice to employment businesses/agencies

INOVIO does not accept referrals from employment agencies unless written authorization from the INOVIO Human Resources department has been provided. In the absence of written authorization, any actions undertaken by employment agencies shall be deemed to have been performed without our consent and therefore INOVIO will not be liable for any fees arising from employment agency referrals in respect to current or future position vacancies at INOVIO.