Correspondence/Records Management Clerk (Public Trust or Obtainable) at Akima, LLC in Morgantown, West Virginia

Job Description:

RiverTech, an Akima Company, we are dedicated to bringing innovative solutions to our customers’ complex engineering and operational challenges. Our personnel enjoy competitive benefits packages and challenging roles in work environments committed to innovation, diversity and opportunity for career growth. As an Alaska Native Corporation (ANC), 100% of our company’s profits go back to our more than 14,000 Iñupiat shareholders that have resided near and above the Arctic Circle for more than 10,000 years. Our business helps support their way of life and contributes to the survival of a culture that has thrived in a challenging environment.

Job Summary:

Selected candidates will provide the appropriate data to the Government personnel to support Congressional inquiries, FOIA/Privacy AND WWII benefits requests, IAW MMS documentation and applicable references; provide draft responses to FOIA/Privacy ACT requests; research and respond to WWII benefits requests; provide draft responses using proper USCG correspondence procedures and specified formats; receive, route and track all division mail; prepare outgoing correspondence for mailing; enter data into MMLD

Responsibilities:

• Receiving and categorizing requests from mail, email, fax, etc


• Perfecting the request if necessary


• Requesting control numbers


• Detailed tracking all stages of correspondence request responses


• Recalling and managing Mariner or other records required to craft the response


• Scanning records as required


• Record hours spent processing individual request


• Direct contact with the requestor to clarify requests and/or provide/gather additional information pursuant to Government guidance. Processing FOIA Requests and Government oversight


• Prepare draft justification memos and response letters


• Recommending redactions


• Forwarding requests for legal review


• Preparing and routing package for review


• Discrepancy correction


• Processing fees


• Mailing completed responses


• Filing administrative copies of completed correspondence responses


• Data entry as required

Minimum Qualifications: 

• Must be able to clear a background investigation


• Must be able to obtain a Public Trust clearance


• Minimum of 2 years of experience as an administrative assistant, virtual assistant or office admin assistant


• Experience using Microsoft Office Products


• Experience using office equipment, like printers and fax machine


• Minimum of a High School degree

The duties and responsibilities listed in this job description generally cover the nature and level of work being performed by individuals assigned to this position.  This is not intended to be a complete list of all duties, responsibilities, and skills required.  Subject to the terms of an applicable collective bargaining agreement, the company management reserves the right to modify, add, or remove duties and to assign other duties as may be necessary.  We wish to thank all applicants for their interest and effort in applying for the position; however, only candidates selected for interviews will be contacted.

We are an equal opportunity employer. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law.

 

We are committed to Equal Employment Opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. If you have a physical and/or mental disability and are interested in applying for employment and need special accommodations to use our website to apply for a position please contact, Recruiting Services at job-assist@akima.com or 571-353-7053.   Reasonable accommodation requests are considered on a case-by-case basis.

The dedicated email and telephonic options above are reserved only for individuals with disabilities needing accessibility assistance to apply to an open position using our website. 

Please do not use the dedicated email or phone number above to inquire on the status of your job application.

In order for our company to stay compliant with government regulations, please apply on line. Please DO NOT email resumes or call in lieu of applying online unless you have a physical and/or mental disability and need assistance with the online application.