Executive Assistant to the Executive Director of GFA at University System of Georgia in Atlanta, Georgia

Posted in Other 6 days ago.





Job Description:

Job Title: Executive Assistant to the Executive Director of GFA
Location: System Office-Atlanta
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 250372
About Us

The University System of Georgia (USG) is comprised of 26 higher education institutions as well as the University System Office (USO). Within the USO, our administrative operations are primarily housed in the Trinity Washington Building located in downtown Atlanta. Our Information Technology Services (ITS) division is located in Athens. The University System of Georgia Shared Services Center (SSC) is located in Sandersville. The Georgia Public Library System is located in Atlanta. The Georgia Archives is located in Morrow. The State of Georgia Records Center is located in Austell.

Job Summary This position is responsible for executive administrative support to the Executive Director and Vice Chancellor. The position communicates and interacts with a broad set of constituents on behalf of a Executive Director and Vice Chancellor including representatives of the Board of Regents, college presidents, Vice Chancellors, Governor's Office staff, state legislators, and members of the general public. The position schedules and coordinates activities and travel arrangements for the Executive Director and Vice Chancellor's calendar, including campus visits, employee meetings, speaking engagements, legislative activities, and conference participation. Reports to a Vice Chancellor.Responsibilities
    Manages the Executive Director and Vice Chancellor's schedule and travel itineraries.Acts as the initial point for contact for the Georgia Film Academy and Vice Chancellor's office.Answers telephone calls and greets visitors; provides information and assistance; schedules appointments and meetings.Receives, sorts and prioritizes mail and email correspondence; prepares response or forward to the Executive Director and Vice Chancellor as appropriate.Communicates with a broad set of constituents, including representatives of the Board of Regents, college presidents, Vice Chancellors and other members of System Office staff, members of the Governor's staff, legislators and members of the general public.Compiles materials and documentation by the Executive Director and Vice Chancellor for attendance at meetings and events.Provides administrative support for the Executive Director and Vice Chancellor.Completes and submits travel requests and reimbursement statements.Prepares documents for signature and distribution.Organizes meetings, breakfasts, luncheons, and other regular and special events on behalf of the Executive Director and Vice Chancellor.Maintains the office filing system for the organization of a variety of documents and reports.Prepares public notices for board and other meetings as required.Performs related duties as assigned.
Preferred Qualifications
    Baccalaureate degree required.Over three years of related experience required.
Knowledge, Skills, & Abilities
    Knowledge of modern office principles and practices.Knowledge of computers and job-related software programs.Knowledge of event planning principles.Knowledge of system travel policies and procedures.Knowledge of customer service principles and practices.Skill in analyzing data and preparing reports.Skill in decision making and problem solving.Skill in interpersonal relations and in dealing with the public.Skill in oral and written communication.Ability to respond diplomatically to sensitive and critical issues.Ability to effectively multi-task.Ability to work independently.
Equal Employment Opportunity

The University System Office is an equal employment, equal access, and equal educational opportunity, and affirmative action institution. It is the policy of the University System Office to recruit, hire, train, promote and educate persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc. 75-50).


For questions or more detailed information regarding this policy please contact the University System Office Human Resources at 404.962.3242. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact Human Resources.


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