Coordinator, Student Activities at Mt. San Antonio College in City of Industry, California

Posted in Other 3 days ago.

Job Description:

Position Title:

Coordinator, Student Activities

Posting Number:



Student Services


Student Life

Position Classification:

Classified Unit A

Time (Percent Time)::


Term (months/year)::

12 months

Current Work Schedule (days, hours)::

Monday-Thursday 9:00am-6:00pm; Friday 8:00am - 4:30pm; Some nights/weekends

Salary Range::



Steps 1 - 6: $6,077.07 - $7,756.06 monthly

Shift Differential::

Shift differential eligibility based on the current collective bargaining agreement.

Open Date::


Initial Screening Date::


Open Until Filled::


Application Procedure::

Complete application packets will be accepted until the position is filled; however, applications submitted by 11:59 p.m. (PT) on the listed Initial Screening Date are assured consideration.

Applicants must submit all of the following materials online, unless otherwise noted, at Mt.SAC Employment Website to be considered for this position:

1. A Mt. San Antonio College online application.
2. A cover letter describing how the applicant meets the required education and experience.
3. A detailed résumé that summarizes educational preparation and professional experience for the position.
4. If applicable, College and/or university transcripts showing the awarded/conferred degree are required and must be submitted with the online application by all applicants, including current or former employees of the college, to demonstrate that the required educational qualifications are met. Unofficial transcripts are acceptable at the time of application; however, copies of diplomas are not accepted in lieu of transcripts.
5. Optional - Three letters of recommendation that reflect relevant experience (do not use social media or professional networks as a means to provide letters of recommendation). Confidential letters of recommendation are not allowed for this position.

Health & Welfare::

Mt. San Antonio College offers a competitive and excellent benefits package to eligible employees providing medical, dental, and vision benefits for eligible employees and their dependents. Lifetime medical benefits are also available for eligible retirees.

The College contributes an annual premium up to the family coverage amount for Kaiser Permanente $15 office visit medical, DeltaCare HMO dental, VSP vision and life insurance plans for eligible employees.

The District participates in the Public Employees' Retirement System (PERS), State Teachers' Retirement System (STRS) retirement programs, and National Benefit Services.

*Note: Salary and Health & Welfare Benefits are subject to change. Please visit the
Mt. San Antonio College Benefits Website
for further information.

Basic Function/Overview::


The Student Life Office (SLO) is a department under the Dean, Student Services unit. The SLO is where students go for information on how to get connected, get engaged, and build community on campus. The Coordinator, Student Activities will be housed in the new Associated Students Leadership Center and will work with the SLO staff to develop engagement activities and experiences for students that promote responsibility, inclusion, and advocacy. The Coordinator will leverage campus resources and acquired professional knowledge of educational student development theories to support the development of students through the following deliverables:
* Provide student leadership training and development through a shared governance lens.
* Work closely with Associated Students to ensure the promotion and utilization of the Student Activities Fee and the Student Representation Fee.
* Provide advisement, guidance, and direction to student leaders to create and implement campus wide programming that promotes the Associated Students priorities.
* Design, develop, and disseminate department marketing materials that promote the vision and mission of the Student Life Office and Associated Students.

Under general supervision, serves as advisor to the Students Association (student government); plans, coordinates, and implements Students Association events, programs, and activities, as well as the leadership development conference and workshops; coordinates marketing and promotion efforts of the Student Life office; provides information and assistance to students and visitors.


Receives general supervision from the Director, Student Life. Exercises no direct supervision of staff.

This is a coordinator classification responsible for planning, organizing, and coordinating student life services, activities, and events. Incumbents at this level are required to be fully trained in all procedures related to assigned area(s) of responsibility, working with a high degree of independent judgment, tact, and initiative. Successful performance of the work requires the knowledge of departmental and District activities and extensive student, staff, public, and organizational contact. This class is distinguished from the Director, Student Life in that the latter has overall responsibility for all student life programs, functions, and activities.

Essential Duties & Responsibilities:

1. Serves as advisor to the Associated Students (student government); assists student leaders in planning and coordinating student government activities and events; purchases supplies and equipment for events and activities; designs and maintains the student government website.2. Provides advice to student government officers on leadership skills, style, event planning, and advocacy for constituents.3. Coordinates the annual leadership development conference for student government officers; facilitates workshops; attends meetings with the President and Vice Presidents to discuss workshops and student needs.4. Participates in conducting leadership training workshops for student government officers pertaining to parliamentary and public meeting procedures, fiscal responsibility, and other issues.5. Facilitates workshops as part of the LEAD program.6. Coordinates various Student Life Office events and activities; participates in the development of assessment tools for events and activities.7. Coordinates Student Life Office marketing and promotion of events and activities; develops and designs various marketing strategies, materials, and tools.8. Assists with effective program planning; develops and implements projects, activities, and events to assist in accomplishing Student Life goals.9. Prepares and delivers presentations to student organizations, campus faculty, staff, and community groups regarding Associated Students and Student Life programs.10. Assists in developing and monitoring the budget for the Student Life Office; approves student purchases for events and activities.11. Assists with effective program planning including, use of facilities requests, processing contracts (e.g. vendors, independent contractors, honoraria), payments and other related responsibilities.12. Monitors event budgets and makes recommendations to the Director of Student Life.13. May assist with student discipline issues. Answers questions from and provides support services to students and visitors regarding student services, student life, and other issues.14. Maintains and updates departmental files and websites; enters and updates information as required.15. Prepares, copies, collates, and distributes a variety of documents; composes, types, formats, and proofreads a variety of routine letters, flyers, reports, and documents.16. Learns and applies emerging technologies and, as necessary, to perform duties in an efficient, organized, and timely manner.17. Performs related other duties as assigned.

Knowledge Of::

1. Practices and procedures related to planning, coordinating, and implementing student activities programming, student leadership, and student government.2. Principles and practices of program administration, including budget development.3. Basic principles and practices of developing and designing flyers, informational pamphlets, and other documents.4. Sensitivity to and understanding of the diverse academic, socio-economic, cultural, disability, and ethnic backgrounds of students.5. Principles, practices, and techniques of providing educational and social co-curricular programs, events, and services.6. Public relations communications, including media and marketing techniques.7. Applicable Federal, State, local, and District policies, codes, regulations, technical processes, and procedures related to the program to which assigned.8. Modern office practices, methods, and computer equipment and applications.9. Record keeping principles and procedures.10. Principles, practices, and techniques of effectively dealing with the public and basic public relations.11. English usage, spelling, vocabulary, grammar, and punctuation.12. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, students, and District staff, including individuals of various ages, disabilities, various socio-economic and ethnic groups.

Skills and Abilities::

1. Plan, oversee, coordinate, review, and evaluate assigned programs, events, and activities.2. Lead and advise student leaders to include supporting and encouraging them in organizing, planning, and prioritizing their tasks and responsibilities.3. Provide student activities guidance to student government representatives.4. Participate in a variety of public relations and publicity activities.5. Design, develop, and oversee implementation of appropriate marketing strategies and initiatives directed for student activities.6. Interpret, apply, explain, and ensure compliance with applicable Federal, State, local and District policies, procedures, and regulations.7. Plan and coordinate assigned operations, events, and activities.8. Recommend and administer program and project budgets.9. Make accurate business arithmetic computations.10. Compose and prepare correspondence, flyers, and other written materials independently.11. Establish and maintain a variety of filing, record keeping, and tracking systems.12. Organize own work, set priorities, and meet critical time deadlines.13. Operate modern office equipment including computer equipment and specialized software applications programs.14. Use English effectively to communicate in person, over the telephone, and in writing.15. Understand scope of authority in making independent decisions.16. Review situations accurately and determine appropriate course of action using judgment according to established policies and procedures.17. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Minimum Qualifications:

Any combination of training and experience which would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:Equivalent to a Bachelor's degree from a regionally accredited college and two (2) years of work experience related to student life and/or student activities.


Any combination of training and experience which would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications is listed in the Minimum Qualifications section.

Preferred Qualifications::

* A Master's degree in Student Affairs, Higher Education, Counseling, or Social Work
* Experience providing guidance to students regarding shared governance related policies, regulations, and procedures
* Experience advising student government and/or student leaders with student civic engagement activities in higher education

License(s) & Other Requirements::

The incumbent may periodically be required to travel to a variety of locations. If operating a vehicle, employees must have the ability to secure and maintain a valid California driver's license.

Working Environment::

Incumbents work in an office and student center environment with moderate to loud noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Incumbents may interact with staff, students, and/or the public in interpreting and enforcing departmental policies and procedures.

Physical Demands::

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Incumbents in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.

Conditions of Employment::

The person holding this position is required to be present on Mt. San Antonio College's campus to perform all essential duties and responsibilities.

Official offers of employment are made by Mt. San Antonio College Human Resources and are made contingent upon Board approval. It is also required that a final offer of employment will only be made after the candidate has successfully been live-scanned and clearance for employment is authorized by Human Resources. Costs for live-scan services shall be borne by the candidate.

Notice to all prospective employees - The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Administrative Procedure 3518, titled Child Abuse Reporting, as a condition of employment.

As required by the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Mt. San Antonio Community College Annual Security Report is available here:
Mt. SAC Annual Security Report

The person holding this position is considered a 'Responsible Employee' under Title IX of the Educational Amendments Act of 1972 and is required to report to the College's Title IX Coordinator all relevant details reported to him or her about an incident of alleged sexual misconduct including sexual harassment, sexual assault, dating and domestic violence and stalking.

Special Notes::

A confirmation number will be assigned when your application packet indicates the supplemental questions have been answered and a document has been attached to each required link. Assistance with the online application process is available through Human Resources at 1100 N. Grand Avenue, Walnut, CA 91789-1399. Human Resources: (909) 274-4225. E-mail:

DO NOT include photographs or any personal information (e.g. D.O.B, place of birth, etc.) on your application or supporting documents.

LONG DISTANCE TRAVEL FOR INTERVIEWS: Should you be invited to an interview, please contact our office to discuss an accommodation option if attending the interview would require you to travel in excess of 150 miles one way from your residence.


Foreign Transcripts::

Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the filing deadline. Accredited evaluation agencies can be found on the
National Association of Credential Evaluation Services Website


Human Resources
1100 N. Grand Avenue, Walnut, CA 91789-1399.
Phone: (909) 274-4225

Selection Procedure::

A committee will evaluate applications, taking into account breadth and depth of relevant education, training, experience, skills, knowledge, and abilities. The screening committee reserves the right to limit the number of interviews granted. Meeting the minimum qualifications for a position does not assure the applicant of an interview.

Interviews may include a writing sample, committee presentation, and/or performance test. The start date will be following Board approval and receipt of live scan clearance.

Special Instructions to Applicants::

To be guaranteed consideration, it is the applicant's responsibility to ensure that all required materials are received before the initial screening date and time indicated on the job posting. Incomplete application packets will not be considered. All application materials will become College property, will not be returned, and will not be copied. Please visit our employment website at
Mt. SAC Employment Website
to complete and submit your application for this position.

EEO Policy::

The College is an equal opportunity employer. The policy of the College is to encourage applications from ethnic and racial minorities, women, persons with disabilities, and Vietnam-era veterans. No person shall be denied employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex (gender), age, sexual orientation, or the perception that a person has one or more of these characteristics.

Conflict of Interest:

Mt. San Antonio College employees and the Board of Trustees members shall not engage in any employment or activity that is inconsistent with, incompatible with, or in conflict with Mt. San Antonio College's Administrative Procedures (AP 2710 Conflict of Interest, AP 2712 Conflict of Interest Codes).

Cancel RTF Policy::

We reserve the right to re-open, re-advertise, delay, or cancel filling this position. This recruitment may be used to fill future vacancies.

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