Executive Assistant - Hybrid at Johnson Controls in Ann Arbor, Michigan

Job Description:

Johnson Controls is powered by your talent. We are the power behind the customer mission. Together we are building a world that’s safe, comfortable and sustainable. Our diverse global team creates innovative, integrated solutions to make cities more connected, buildings more intelligent and environments more comfortable and secure. We are all about improving outcomes for our partners. Tomorrow needs your talent. Tomorrow needs you. So let’s talk today.

Job Details

What you will do

Join our team and you will be joining our cause to build a world that’s safe, comfortable, and sustainable. At Johnson Controls you’ll be part of our diverse distributed team making an impact on our organization through your support of our Chief Technology Officer. Our Executive Assistant position will offer you the opportunity to partner with our most senior leaders and help support the vision of our engineering organization.  We are looking for someone that is dynamic, experienced, customer-focused and has a proven track record of success supporting projects, events and successful support of either C-Suite or Senior VP leaders.  It is an exciting opportunity and a wonderful time to join us!

In this role, you will be the main support associate to our CTO.  You will need to be ready to showcase your C-level task management, planning and executive assistant experience.  You will be an integral part of our leadership team and will manage everything from helping to plan events, schedule appointments, arrange travel, participate in meeting recordings and provide a variety of other support services to our leaders.

How you will do it

Project Management:

• Create PowerPoints for meetings and help to coordinate presentations for large scale meetings.




• Manage and prioritize projects to meet the ongoing needs, including administrative support services such as budget administration, organization of company events, planning and coordination of multiple presentations, and maintenance of calendars.




• Reporting administrative duties will be needed on an ongoing basis.

Travel and Event Planning

• Coordinate all travel and travel expenses for the CTO and help to prepare event schedules and coordinate with parties as needed.




• Help to coordinate company wide events which involve heavy communication with internal customers.

General Administrative Tasks:

• Create general correspondence such as memos, reports, proposals, charts, tables and graphs.




• Communicate with executive, administrative, and line management to gather and convey information pertaining to the executive team office and responsibilities.




• Provide executive administrative support including submission of invoices, expense reports, other documentation, and records maintenance and retention as required by Johnson Controls legal.

Team Collaboration/ Coordination:

• Collaborate with the broader executive administrative support




• Coordinate executive administrative efforts across the broader team




• External Customer Management:




• Coordinate with firms, organizations and individuals from outside the organization.

What we look for
Required

• Bachelor’s degree and 3 years’ of executive administrative support or 10 plus years’ of education and combined experience.




• Experience supporting C-suite.




• Demonstrated experience using a variety of computer software applications including Microsoft Suite (Excel, Access, Word, PowerPoint).




• Effectively communication skills with individuals at all levels of the organization.




• Demonstrated ability to constantly maintain a high-level of confidentiality.

Preferred

• Experience supporting CTO/ CIO or Technology leader.




• Office management, supervisory experience.

#LI-Hybrid

Johnson Controls International plc. is an equal employment opportunity and affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, genetic information, sexual orientation, gender identity, status as a qualified individual with a disability or any other characteristic protected by law. To view more information about your equal opportunity and non-discrimination rights as a candidate, visit EEO is the Law. If you are an individual with a disability and you require an accommodation during the application process, please visit here.

Salary: