Purchasing and Inventory Coordinator - Temp at Anaheim Admin in Anaheim, California

Job Description:

Planned Parenthood of Orange and San Bernardino Counties has a temporary full-time opportunity for a Purchasing and Inventory Management Coordinator in Anaheim, CA.

The purpose of the Purchasing and Inventory Coordinator position is to provide a wide variety of administrative support to the Purchasing and Finance Department.  The Purchasing and Inventory Coordinator coordinates the requisition, pricing, purchase, accounting and distribution of Medications. Maintains a variety of records concerning purchases, invoices, packing slips and provides internal and external customer support.  In addition, this role will assist with variety of purchasing projects/tasks, expedite vendor shipments, and facilitate returns.

At PPOSBC, we understand the importance of a well-rounded benefits program and are dedicated to providing you with unique benefits that meet the needs of you and your family. We are proud to offer a range of plans that help protect you in the case of illness or injury including:

• A competitive benefits package including medical, dental, and vision coverage for you and eligible dependents, life insurance, and long term disability. 


• Benefits coverage starts after one full month of employment!


• Generous vacation, sick, and holiday benefits!


• Generous 401(k) matching contributions and more!


• 
  To view our detailed benefits guide, please visit our career site at www.pposbccareers.org
  

Responsibilities

Purchasing

• Creates purchase orders for purchases in Inventory Management System.


• Reviews requisitions and purchase orders for the purpose of ensuring completeness and accuracy prior to processing.


• Collaborates with other departments for the purpose of the purchase of medications.


• Monitors and follows-up on purchase orders from inception to delivery of goods and services.


• Maintains accurate records of all purchases.


• Follow up with health centers and departments for open purchase orders and receiving discrepancies.


• Assists/processes documents and materials (e.g. bids, incoming purchase requisitions, purchase orders, mail, etc.) to support purchasing operations.


• Consolidates and files all packing slips from all health centers and internal departments.


• Researches variety of issues (e.g. order status, purchase order tracking, etc.)

Inventory Management

• Maintain inventory system:
  
  
  • Clean up data.
  
  
  • Reconcile data.
  
  
  • Vendor and product management.
  
  
  • Create and disable users.
  
  
  • Up-load and export system data.
  
  
  • Establish new inventory location.
  
  
  • Monitor usages.
  
  
  • Become subject matter of inventory system.
  
  
  • Perform all other tasks as needed basis. 
  
  
  
  

• Coordinate with Centers for daily, weekly and quarterly physical counts.


• Assist Health Center to conduct inventory control with verifying inventory levels by reviewing physical counts, lost items and adjustments.


• Assist Med Room month end count on site as needed.


• Coordinate transfers and returns.


• Review any medications that may be on allocation/shortage/backorder or are being replaced and update management of status and any need for transfer, if applicable.
  
  
  
  • Medication depletion reports should be updated after usage/counts are submitted on a weekly basis.
  
  
  • Request additional information from other suppliers if availability changes and communicate with purchasing management team.
  
  
  
  


• Review and manage PAR levels, Min/Max, auto-orders and reorder points.


• Research alternative products/medications. Recommend acceptable alternatives in the face of product unavailability. Advises department on approved product substitutions.


• Inform appropriate staff of significant pricing trends, issues, and contract and non-contract issues.


• Maintain PPOSBC inventory numbers.


• Ensure month-end requirements fulfilled by working with finance team.


• Works with accounting department to resolve inventory discrepancies.


• Attend inventory related meetings.


• Assist with identifying, developing and recommending best inventory processes and procedures.


• Report and obtain replacements for failed IUD, Implant from vendor/manufacturer.


• Perform other duties as assigned.

Accounts Payable

• Receives orders and vouchers vendor invoice for payment in procurement/inventory management & AP system.


• Scans/uploads invoice and order/invoice correspondences to procurement/inventory management & AP system under Purchasing & Accounts Payable module.


• Coordinate with departments for invoice approval.


• Maintains and reviews paperwork and invoices submitted for accuracy;


• Works with accounting department to check for discrepancies with invoices.


• Assist to provide purchase orders, vouchers with receiving slips and invoices to AP on a timely basis.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Minimum Education:

• High School Diploma or completion of GED required.


• Some college preferred.

Minimum Work Experience:

• Minimum of 3 years purchasing experience required.


• Previous buying & accounting experience preferred.

Other Requirements:

• A successful candidate must be extremely proficient in Excel and Microsoft Word at an advanced level.


• Ability to work independently and take initiative.


• Accuracy with detailed math work.


• Ability to handle varied tasks simultaneously and work well under pressure.


• Must be able to meet Agency attendance standards.


• Ability to maintain confidentiality at all times.


• Strong organizational skills.


• Strong attention to detail.


• This position requires travel to other sites and locations; if using a personal vehicle to meet this requirement, a valid CA driver’s license and current auto insurance in compliance with the minimum requirements of CA vehicle code are required.

Salary:

$49,950.00

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