Executive Administrative Assistant at Westminster Oaks in Tallahassee, Florida

Job Description:

Comply with all applicable rules, policies, standards and guidelines related to employment with Westminster Services and its communities.

• Prepare and update Emergency Management Plan annually


• Responsible for quarterly reports for Board of Directors.


• Assists in administrative duties by carrying out delegated, selected duties under the supervision of the Executive Director or Department Head.


• Maintain resident files as required.


• Will serve as Manager on Duty as required by the weekly MOD schedule.


• Responsible for maintaining and updating the Ad Valorem spreadsheet.


• Prepare and maintain Resident Directory twice a year or as required by dept head.


• Post notice when resident death is confirmed.  


• Responsible for preparing and maintaining a spreadsheet for the community’s projects.


• Record all project requests, and update the status for each project.


• Maintain office supply inventory and distribute as required by department heads.


• Update the Resident’s Handbook on a yearly basis.


• Responsible for making daily check deposits.


• Manage and supervise the Front Desk employees. Provide coverage as required.

The above job description is not to be construed as a complete listing of the assignments and responsibilities assigned to any employee; nor are such assignments restricted to those precisely listed in the description. This job description may change from time to time as the needs of the organization change.

ESSENTIAL QUALIFICATIONS:

Education:

High school and college/vocational/technical training

Equivalent educational and work experience for a business environment

Experience and Basic Knowledge:

General business experience and the ability to work with people in all types of situations.

Proficient secretarial and communication skills including expertise in word processing.

An understanding and sensitivity of the confidential nature of material.

Ability to handle multiple tasks.

Experience in relating to upper management and Board of Directors.

Behaviors

Preferred

• Enthusiastic: Shows intense and eager enjoyment and interest


• Innovative: Consistently introduces new ideas and demonstrates original thinking


• Functional Expert: Considered a thought leader on a subject


• Dedicated: Devoted to a task or purpose with loyalty or integrity

Motivations

Preferred

• Goal Completion: Inspired to perform well by the completion of tasks

See job description

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