Office Administrator at Medline Industries, Inc. in Redmond, Oregon

Job Description:

Medline is the largest privately held manufacturer and distributor of medical supplies uniquely positioned to provide products, education and support across the continuum of care. A growing company needs great people and Medline ReNewal is seeking an Office Administrator that is the face of the facility at our NEW facility in Redmond, Oregon.

While seated in the reception area to greet visitors, vendors and direct phone calls, this role is so much more than a receptionist. The right person will be someone that greets people with a smile, turns into a gatekeeper when appropriate, can multi-task at all times and genuinely enjoys helping others from an administrative and professional perspective.

Essential Functions:

• Perform office reception duties; providing superior customer service to all visitors and employees, managing all incoming calls and directing as appropriate, handling all incoming and outgoing mail, purchasing supplies for administration staff, ensuring cleanliness of the office area, maintain visitor logs, and other similar tasks.


• Provide administrative support for leadership team as needed; from expense reports, management of outlook calendars, taking phone messages, assisting in scheduling of meetings and travel, formatting or finalizing documents, and other tasks as assigned.


• Performs all duties relevant to site tours; obtaining information from Sales Team, reserving accommodations and/or transportation, arranging offsite meals, ordering/purchasing supplies as needed, "hosting" the event from a set-up/maintenance/clean-up perspective, communication with the plant employees, and other tasks as assigned.


• Support various administrative departments, performing duties as assigned for example; updating welcome screen in visitor entrance, collating/assembling sales kits, issuing ID badges, handing out paychecks, updating phone lists, and other similar tasks.


• Support site team in routing documents to/from a variety of Corporate departments. This may include Accounting (AP payment requests and others), Human Resources (answering benefit questions, supporting applicants), Legal, Sales, Customer Service (orders, requests) and more.


• Partner with other administrative team members to ensure tasks are covered during absences (both ways) and no interruptions of customer service are experienced.

• Set 40-hour Weekly Schedules with Consistent Work Hours


• 3 Choices of Medical Insurance Coverage


• Dental Insurance


• Vision Insurance


• Flex Spending Programs


• 401k with Company Match


• Company Paid Life Insurance


• Company Paid Short and Long-Term Disability


• Paid Time Off (Vacation, Sick, Holidays)


• Onsite "Mini-Market"


• Monthly Employee Treats and Lunches


• Tuition Reimbursement Program


• Gym Membership Reimbursement Program


• Incredible Employee Discounts on Medical Products

Qualifications:

• High school diploma or equivalent.
• Minimum 3 years prior administrative, sales or customer service experience.
• Demonstrable advanced writing skills for letters, memos and other forms of written communication.
• Ability to maintain confidentiality and handle issues with discretion and professionalism.
• Flexibility to adapt to a constantly changing environment that can be stressful and carries high expectations.
• Intermediate level skill in Microsoft Excel (for example: using SUM function, setting borders, setting column width, inserting charts, using text wrap, sorting, setting headers and footers and/or print scaling).
• Intermediate level skill in Microsoft PowerPoint (for example: applying a theme, formatting character spacing, inserting a picture, changing slide layout and theme colors, adding transitions, customizing slide numbers, changing chart style and/or formatting font).