*Research Events & Conferences Manager at University of Oklahoma in Oklahoma City, Oklahoma

Job Description:

OU Health Stephenson Cancer Center is Oklahoma’s only National Cancer Institute (NCI)-Designated Cancer Center, and one of only 72 NCI-Designated Cancer Centers in the United States. This highly competitive accreditation ensures that our patients receive the highest standard of care and have access to the most advanced cancer treatment options.

At the Stephenson Cancer Center, we have an exciting new job opportunity that could be right for you! The Research Events & Conferences Manager plans, coordinates, and manages events and conferences and assists in their successful implementation.

Responsibilities:

• Develops and administers operational budgets.


• Ensures compliance with purchasing policies and procedures.


• Coordinates logistics for each event, arranging lodging, supplies, equipment, and catering.


• Manages various social outlets for the purpose of arranging, advertising, and facilitating conference events.


• Negotiates contracts and liaises with contractors, vendors, and others.


• Supervises staff including hiring, training, and evaluation.


• Promotes events and conferences, providing information via web and printed materials.


• Works with parking and administers parking codes for events and departments for pay station.


• Works closely with internal departments (OU PD, Fire Marshall, Risk Management, Emergency Preparedness) to ensure compliance with university policy and procedures.


• Gathers data and information for documentation and present future improvements and needs to better serve clients.


• Develops programming for events.


• Performs various duties as needed to successfully fulfill the function of the position. 

Required Education: Bachelor’s Degree AND:

• 18 months in events/conference management, program administration, or related experience.  

Equivalency/Substitution: Will accept 48 months experience in lieu of BS Degree for a total of 66 months of related experience.

Skills:

• 
  Able to communicate well and build rapport quickly with students, faculty and staff


• Proficient in Microsoft Office


• Highly organized and able to handle multiple projects and deadlines


• Able to read and interpret policy as well as State and Federal regulations


• Able to effectively evaluate project programs and produce comprehensive reports


• Able to supervise staff and communicate directions and expectations effectively


• Detail oriented for accuracy of data and information


• Strong initiative to solve problems


• Able to work well with interdepartmental teams and initiatives

Working Conditions:

• 
  Physical: Engage in repetitive motion. Ability to lift and carry.  


• 
  Environmental: Frequents exposure to pressure caused by deadlines and busy periods. May be required to travel. May require contact with other departments and university officials.

Diversity Statement: The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive university community by recognizing each person's unique contributions, background, and perspectives. The University of Oklahoma strives to cultivate a sense of belonging and emotional support for all, recognizing that fostering an inclusive environment for all is vital in the pursuit of academic and inclusive excellence in all aspects of our institutional mission. 

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

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