Assistant Project Manager (EHE) at Public Health Foundation Enterprises, In in Los Angeles, California

Job Description:

Heluna Health invites applicants to apply for the position of Assistant Project Manager supporting LA County Department of Public Health’s Ending the HIV Epidemic (EHE) project. The EHE project seeks to reduce HIV transmission, increase linkages to care, increase Pre-exposure prophylaxis program (PrEP) enrollment for high priority populations, and respond to HIV outbreaks as quickly and efficiently as possible. 

The Assistant Project Manager should understand the context of assignments and be flexible and adaptable to changing priorities. This project is part of CDC funding dedicated to reopening schools nationally through the American Rescue Plan Act of 2021. 

The Assistant Project Manager works closely with the Project Manager and other team members with work related to multiple stakeholders to implement processes and programs throughout the varying projects. This position is responsible for providing support to the Project Manager in overseeing the day-to-day program activities and ensure all deliverables and expectations of the program are being met when the Project Manager is out of office.  The Assistant Project Manager will provide guidance to administrative staff and the program’s Project Coordinators. This position will help the Project Manager in the development of policies and procedures as needed and develop and maintain reports in the case of absence of the Project Manager.  

The ideal candidate must possess outstanding management skills and experience working with diverse communities. 

In addition, this position requires excellent interpersonal and communication skills. Must submit a resume with the application.

This is a temporary, grant-funded, full time benefited position through February 2025. Employment is provided by Heluna Health.

If you are hired, we will require you to prove that you have received the COVID-19 vaccine and proof of negative TB test or have a valid religious or medical reason not to be vaccinated.

The pay range for this position is $36.20- $38.46.

ESSENTIAL FUNCTIONS:

• Assist Project Manager provides leadership of staff when Project Manager is out of office. 


• Committed member of a multidisciplinary project team in Heluna Health’s Reopening of Schools Project Management Office; makes and tracks assignments as assigned from the Project Manager; helps the Project Manager in the development/refinement of procedures and communication channels to improve operations; helps the Project Manager in the maintaining of excellent communication/coordination across project team and LA County EHE team, as well as with external partners.


• Assists in responding to queries by LA County EHE Team, Subcontractors and other Stakeholders as assigned by Project Manager.  


• Assists with preparing written reports or summaries of responses to queries, situation updates, and other issues as assigned by Project Manager.


• Participates in the development and implementation of project budgets, implementation of work plans, progress reports, and subcontractor deliverables. 


• Assist in developing and monitoring work plans, contract deliverables, and reporting for compliance with time frames and funding requirements and develop recommendations for accomplishing program deliverables.


• Participates in EHE calls and meetings, including making presentations to LA County.


• Ensures compliance with all Heluna Health policies.


• Manages various aspects of subcontractor oversight including reporting, responding to queries, etc.


• Develop RFPs, compile responses and evaluate applications for subcontractor selection.


• Performs other duties as assigned.

JOB QUALIFICATIONS:

• Have a professional, positive attitude and work ethic.  


• Experience working in a fast-paced environment.


• Ability to multi-task effectively, prioritizing and managing assigned tasks in a timely manner. 


• Minimum of one year of experience working in project coordination activities. 


• Knowledge, skills and ability to use computer applications and online based systems as part of performing, documenting, and tracking daily work activities and assignments.


• Excellent communication and organizational skills.


• Possesses excellent verbal and written communication skills (technical, and non-technical).

EDUCATIONAL/EXPERIENCE: 

• Possession of a Bachelor’s degree from an accredited college or university with a major in Health Care Administration, Public Health, Nursing, Health Education, Social Welfare or a closely related field preferred.


• One (1) year of full-time, or its equivalent, experience in a healthcare organization, public health agency or community program performing administrative or program management duties.

PHYSICAL DEMANDS:

• Stand     Frequently


• Walk     Frequently


• Sit     Frequently


• Handling / Fingering    Frequently


• Reach Outward     Occasionally


• Reach Above Shoulder Occasionally


• Climb, Crawl, Kneel, Bend Not Applicable


• Lift / Carry Occasionally - Up to 50 lbs


• Push/Pull Occasionally - Up to 50 lbs


• See Constantly


• Taste/ Smell Not Applicable


• KEY


• Not Applicable Not required for essential functions


• Occasionally      (0 - 2 hrs/day)


• Frequently    (2 - 5 hrs/day)


• Constantly    (5+ hrs/day)

WORK ENVIRONMENT:

General Office Setting and telecommuting/remote setting.

EEOC STATEMENT:

It is the policy of Heluna Health to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law.

Heluna Health is an Affirmative Action, Equal Opportunity Employer that encourages minorities, women, veterans, and disabled to apply.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

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