Bookkeeper at BIRKEYS FARM STORE in Henry, Illinois

Job Description:

POSITION SUMMARY: Responsible for business office functions for the store location including accounting, reception duties, general correspondence, and payroll where required.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned:

1. Coordinate accounts receivables, payables, and reception duties for the location.


2. Answer the telephone courteously and quickly.


3. Respond to customers problems quickly, to make certain customers know they are important to us.


4. Distribute all daily correspondence for the store including phone messages, mail and faxes.


5. Balance and process all cash and banking transactions for the store.


6. Process accounts payable invoices by reconciling purchase orders to invoices, coding, and batching all invoices for the department manager or store managers approval prior to sending it to the corporate office for payment.


7. Distribute all CNH mail and code and process all necessary CNH invoices.


8. Verify General Ledger accounts are accurate on a regular basis.


9. Reconcile and maintain petty cash.


10. Check warranties for payment by vendors on a monthly basis.


11. Complete payroll data entry and assist with the completion of HR paperwork as needed.


12. Reconcile daily and weekly visa and daily case credit transactions.


13. Balance Aging Reports on a daily basis.


14. Check End Day and correct any discrepancies promptly.


15. Maintain accurate customer information in PFW.


16. Order office supplies for every department.


17. Maintain an inventory of all company forms utilized.


18. Print reports for Store Manager as required.


19. Maintain a safe working environment and adhere to company safety program at all times.


20. Perform any other duties requested either by the store manager, department managers or CFO.

Customer Service Responsibilities:

• Ensure every customer is satisfied with the products, services and support of all staff.


• Resolve customers concerns efficiently and effectively.


• Promote a positive attitude at all times.


• Maintain a professional appearance and demeanor.


• Exhibit Birkey's high level of customer service on a daily basis.


• Acknowledge appreciation of clients and customer.

This organization reserves the right to revise the essential position functions as the need arises.

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience:Individual should have a high school diploma or its equivalent. Should be able to set work priorities and work independently in the absence of supervision and be able to understand and carryout oral and written directions. Individual must have the ability to maintain a high degree of motivation in team members to retain the focus of providing the highest level of customer satisfaction.

The individual should have 1 2 years of related experience, steady work record, and must be able to perform each of the essential position functions.

Physical Requirements:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to get around the dealership and grounds for various tasks.


• The employee would normally lift or move 10 lbs and occasionally lifts or move up to 30 lbs.


• Ability to tolerate up and down movement with bending or stooping including reaching above and below shoulder height with arms and hands.


• Ability to sit for extended periods of time.


• Ability to operate office equipment as necessary.


• Must meet health assessment requirements.

Work Environment:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is frequently exposed to dust, odors, oil, fumes and noise.


• The noise level in the work environment is usually moderate.


• While performing duties, the employee may be near moving mechanical parts and inside weather conditions.


• While performing the duties of the job, the employee will perform extensive keystroke tasks.