Office Manager at Schiavone in Monmouth Beach, New Jersey

Job Description:

Principal/Essential Duties & Responsibilities:

• Collect packing/delivery receipts and file


• Submit invoices along with packing slip to accounting department


• Keep track of paid and pending invoices

• Provide administrative support to Project Managers, Engineers and other field personnel as needed


• Clerical duties: answering, routing telephone calls, typing, faxing and ordering office supplies.


• Open, Sort and Distribute incoming and outgoing mail: USPS/UPS/FedEx


• Meet and greet visitors


• Set up and coordinate meetings
  
  
  • Compose/Distribute meeting agendas
  
  
  • Take meeting minutes
  
  
  • Order food
  
  
  
  


• Enforce site safety at all times


• Assist new hires with completing new hire paperwork:
  
  
  • I-9
  
  
  • W-4's
  
  
  • Pay rate forms
  
  
  • Direct deposit forms
  
  
  • EEO training (equal Employment Opportunity/Harassment).