Operations Administrator - El Paso, TX at Kinder Morgan, Inc. in El Paso, Texas

Job Description:

Position Description

Kinder Morgan is one of the largest energy infrastructure companies in North America. Join our team and help shape the present and future of North America's energy infrastructure with a career at Kinder Morgan.

The Operations Administrator provides comprehensive administrative support and backup to Pipeline Project Support division office and multiple field crew locations. This will include: creating records and maintaining files, preparing and coordinating reports, documents and correspondence, using and/or maintaining databases, ordering, receiving and maintaining office supplies and equipment and other facility supplies as needed.
Essential Duties and Responsibilities:

• Determine proper coding and enter into the various systems. Over 4000 invoices/expense reports per year and 48,000 credit card transactions per year.


• Analyze and monitor use and coding of departmental fleet, purchasing and travel cards (over 40,000 transactions per year). Process adjustments as needed.


• Maintenance of Commercial Motor Vehicle Maintenance files for fleet vehicles.


• Communicate with Crew Leads, Supervisors, Estimators, Managers and Division Director to understand various types of work performed by crews to provide accurate analysis of contractor invoices, rental costs and purchases.


• Enter time and corrections into the Payroll system.


• Monthly accounting of all project work on the Master Work Plan including actuals, forecasts, and variance explanations. Includes loading of the forecasts into KMPS system.


• Forecast and report department O&M and capital costs in Lawson, providing variance explanations for corporate reporting of single month and year end variances, and analysis and reporting of quarterly reports and the entry of all requisitions to purchase for the department.


• Assist in the preparation and monitoring of the RC budget.


• Other related duties as assigned.

Position Requirements

Education:

• High School Diploma or GED.


• An Associates or Bachelors degree in an accounting or business related discipline preferred but not required.

Experience:

• Experience working in an Administrative/Office Manager role required.


• Must possess advanced proficiency level in Microsoft Office Products, including Word, Excel, and Power Point.


• Must possess strong analytical skills.


• Must have the ability to organize and prioritize daily work and maintain strict confidentiality.


• Must be able to communicate and work cooperatively with various levels of internal management and staff, as well as outside clients and vendors to resolve issues while adhering to deadlines.


• Must be flexible and have the ability to set priorities and coordinate multiple projects.


• Must possess and maintain a valid driver's license and a driving record satisfactory to the company and its insurers.

The successful candidate will be required to clear a drug screen and a complete background check, after an offer has been extended and prior to being employed.

EQUAL OPPORTUNITY EMPLOYER STATEMENT: We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

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