Staff Assistant at Rice University in Houston, Texas

Job Description:

Position Summary

The Staff Assistant provides general administrative support to the head football coach, assistant coaches, and football support staff. This position is responsible for processing expense reports, answering inbound phone calls, coordinating schedules, and organizing events for the football program.

Requirements

• HS Diploma or Equivalent
• 1 year of office experience.

Skills

• Good organizational skills and attention to detail
• Good verbal and written communication skills
• Good customer service and interpersonal skills
• Must be familiar with MS Office Suite
• Basic computer skills and demonstrated experience with office software and email applications.
• Ability to follow through and complete assigned tasks.

Preferences

• Bachelor's degree
• Prior knowledge of college athletics, specifically football

Essential Functions

• Prepare expense reports on behalf of the coaching and support staff.
• Greets visitors and routes them to appropriate individuals, answers phones, and serves as a resource on school procedures and general inquiries.
• Act as a representative of the Rice Football Program, maintaining appropriate professionalism and confidentiality.
• Provide logistical support for events as needed.
• Assist with other administrative functions as needed.

Additional Functions

• Distributes routine communications such as memos, notices, emails, and letters.
• Enters data into basic tables, reports, and spreadsheets, makes copies, and monitors and orders office supplies.
• Tracks facility and office equipment, such as keys, vehicles, and projectors, via logs, and schedules repairs as needed.
• Reviews invoices for accuracy, and initiates purchase requisitions.
• Arranges meetings and assists with routine conferences including scheduling rooms, managing equipment, ordering meals and assembling materials.
• Makes travel arrangements.
• Creates and maintains files and filing systems.

Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits-overview

Rice Mission and Values: Mission and Values | Rice University

Rice University is an Equal Opportunity Employer committed to diversity at all levels. It considers for employment qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status.

About Us

Boasting a 300-acre tree-lined campus in Houston, Rice University is ranked among the nation's top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.

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