We are seeking a Real Estate Administrative Assistant to support a busy oner of a family pend real estate company.
Please have a minimum of 5 years of Executive Administrative support within a Real estate firm. Yardi experience helpful but not required. This is a fast-paced role, there will be a lot of tenant interaction and travel to buildings withing NYC, This is a 5 day in office role. In this role you will be responsible for:
Source miscellaneous fixtures and appliances, oversee bid documents, prepare contracts, communicate daily with contractors and vendors, etc.
Assist with marketing of new properties, apartments, etc. Work with brokers to develop marketing strategies to attract and retain tenants.
Create new sales contracts and sales proposals.
Coordinate the closing process of real estate transactions.
Assist in maintaining property records, including leases, contracts, insurance policies, and other documentation.
Organize and maintain files, databases, and other records essential for efficient property management.
Serve as a point of contact for tenant inquiries, requests, and complaints, ensuring timely resolution.
Collaborate with the leasing team to facilitate the leasing process, including showings, application processing, and lease execution.
Assist in monitoring property maintenance and repair activities, ensuring compliance with established standards and regulations.
Coordinate with vendors and contractors for necessary repairs, inspections, and renovations.
Conduct periodic property inspections for new construction renovations.