Hello! Welcome to Plaza Premium Group, we are people passionate about "Making Travel Better". We are a global company with team members from all walks of life, together we are #PPGFamily, together we are building a legacy. You don't need to be from this industry, you do need to be passionate. • We will respect and value your background and perspectives. • We will work together with integrity. • We will share our incredible pride in our job, company, and industry.
What we ask of you: • Bring passion to all that you do. • Listen, move fast, and think innovatively. • Speak up, have ideas, and share them. • Believe in customer service and treat every person with kindness.
Join our family today.
Scope: The Executive Assistant plays a pivotal role in supporting our senior executive and ensuring the smooth operation of the senior executive's office. This role requires a highly organized, efficient, and professional individual who can handle a wide range of administrative tasks and work with discretion, confidentiality and is eager to learn.
Responsibilities:
Work closely with the Senior executive to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
Provide administrative support to the senior executive, including managing calendars and scheduling meetings.
Serve as a point of contact for internal and external stakeholders, including screening and prioritizing incoming communications, inquiries and requests while troubleshooting conflicts if any; make judgements and recommendations to ensure smooth day-to-day engagements.
Prepare and edit correspondence, presentations, and reports for internal and external distribution.
Assist with project management tasks, such as organizing meetings, tracking action items, taking minutes, and ensuring deadlines are met.
Coordinate all Executive Team meetings and assist with staff meetings and events as needed.
Anticipate management needs in advance of meetings, conferences, etc.
Arrange and handle all logistics for executive meetings and events: schedule meetings; prepare meeting agendas, materials, and presentations and seek pertinent information ahead of the meetings.
Handle confidential and sensitive information with a high level of professionalism and composure.
Organize travel and maintain the schedules.
Actively engage with the executive's direct reports to ensure alignment of priorities and open communication paths.
Manage all aspects of the organization's office services.
Qualifications:
Bachelor's degree preferred.
Minimum 3 years of executive support experience, including supporting senior executives.
Strong verbal and written communication skills
Able to maintain a high level of integrity and discretion in handling confidential information.
Exceptional organizational skills and impeccable attention to detail
High degree of professionalism in working with diverse groups of people.
Ability to complete tasks and projects with little or no guidance.
Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
Willingness to take on additional tasks to keep things on track - comfort in a start-up environment.
Must be authorized to work in the United States.
Plaza Premium Group is an equal opportunity employer. We encourage candidates from all backgrounds to apply.