Our client is a high end spa located in Manhattan, NY seeking an Executive Assistant for the Spa Director/General Manager. The Executive Assistant is a key role designed to support the Spa Director in managing the spa's daily operations and administrative tasks with a significant emphasis on liaising with vendors and third parties. This role also includes creating presentations for various operational, training, and marketing purposes. The ideal candidate will be a detail-oriented, organized, and proactive individual with excellent communication skills and a flair for creating compelling and informative presentations.
Key Responsibilities
Support the Spa Director/General Manager with administrative and operational tasks.
as a point of contact for vendors and third-party companies, facilitating negotiations, communications, and contract management.
The procurement of spa supplies, equipment, and services, ensuring adherence to quality and budgetary guidelines.
Collaborate with the Spa Director to develop and implement process improvements and operational strategies.
Assemble, and present high-quality presentations for internal and external stakeholders, including staff procedures and operational reports.
Assist in keeping up-to-date records and reports on operational activities, expenses, vendor evaluations, and inventory.
Organize the weekly agenda, check the progress of the do-do list and draft the meeting reports.
Qualifications
A bachelor's degree in business administration, economics, hospitality management, or a related field is preferred.
3 to 5 years of experience in an administrative, operational, or related role, preferably but not limited to the hospitality environment.
Exceptional communication and interpersonal skills, with a strong ability to build and maintain relationships with vendors and team members.
Proficiency in presentation software (e.g., PowerPoint, Keynote) and Microsoft Office Suite, alongside familiarity with inventory management systems.
Excellent organizational skills, with the capacity to prioritize and manage multiple tasks in a calm and efficient manner.
Detailed oriented with a proactive approach to problem-solving and a commitment to confidentiality and professionalism.