Bay Cities Paving & Grading, Inc., a growing heavy construction company, based in Concord, with 50+ years of stability has an opening for a full time Administrative Assistant Receptionist. This is a wonderful opportunity to work with a great group of people, in a friendly environment, within the fast paced industry of construction.
General Description:
Welcomes visitors by greeting them, in person or on the phone, and directing them appropriately; answering or referring inquiries; maintaining telecommunication systems; supporting the accounting office as needed.
Essential Duties: • Operate Multi-Line Phone System • Pick up mail (company vehicle), date stamp and distribute • Order kitchen and office supplies for all company locations • Maintains office equipment • Claims Administration - log, track, follow up and draft denial letters • Accounts Payable support - match tags, data entry, etc. • Log and scan Subcontractor Contracts • Request and verify Bay Cities' Project Certificates of Insurance • Create and track Preliminary Notices • Support general office needs
The above list is intended to describe the general nature and level of work being performed by the incumbent(s) of this job. It is not intended to be an exhaustive list of all responsibilities and activities required of this position.
Work Experience: Must have 3 years prior Reception/Administrative experience
Education: College graduate preferred
Skills: Proficient skills in:
* Microsoft Word
* Microsoft Excel
* Microsoft Outlook
* Data Entry
This is a full time hourly, 40hour/week position offered at a competitive hourly rate.
Bay Cities is an Equal Opportunity, At Will Employer. We offer an excellent benefit package (health, dental and vision). 100% of employee and 75% of dependent premiums are paid by employer. We also offer Life Insurance, a 401K Plan, vacation and sick leave.
Notice to Staffing Agencies
Bay Cities Paving & Grading, Inc. and its subsidiary (Bay Cities Excavators, Inc.) will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Bay Cities, including unsolicited resumes sent to a Bay Cities mailing address, fax machine or email address, directly to Bay Cities employees, or to Bay Cities' resume database will be considered Bay Cities property. Bay Cities will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume. Bay Cities will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. Agencies must obtain advance written approval from Bay Cities' recruiting function to submit resumes, and then only in conjunction with a valid fully executed contract for service and in response to a specific job opening. Bay Cities will not pay a fee to any Agency that does not have such agreement in place. Agency agreements will only be valid if in writing and signed by Bay Cities' Human Resources Representative or his/ her designee. No other Bay Cities employee is authorized to bind Bay Cities to any agreement regarding the placement of candidates by Agencies.