Executive Assistant at Beacon Hill Staffing Group, LLC in Boston, Massachusetts

Job Description:

Our client, a financial management company in Boston, is seeking a Temporary Executive Assistant to support two C-Suite executives for 3 months plus. This role will be the right hand to the leaders, ensuring smooth operations, effective communication, and efficient management of schedules and tasks. This role is Monday through Friday 8 am - 5 pm and can pay up to $40/hour based on experience. The ideal candidate will have experience working in a fast paced environment, have supported C-Suite executives and have worked in a similar industry.


Responsibilities:

• Calendar Management: Coordinate and manage complex schedules, including meetings and appointments


• Communication: Serve as a liaison between executives, internal teams, and external stakeholders. Draft emails, memos, and other correspondence


• Document Preparation: Assisting in setting up wire transfers, DocuSign management, prepare reports using Excel, PowerPoint presentations, and documents for meetings and presentations


• Event Planning: Assist in organizing company events, conferences, and team meetings


• Confidentiality: Handle sensitive information with discretion and maintain confidentiality


• Task Prioritization: Prioritize tasks and deadlines to ensure efficient workflow


• Problem-Solving: Proactively identify and address challenges to support executive decision-making


• Coverage: Backup to Receptionist or other EA's when needed Skills

Seeking the below:

• Experience: Minimum of 2 years of experience as an executive assistant or in a similar role


• Education: College degree preferred


• Organizational Skills: Exceptional organizational and time management abilities


• Communication: Strong written and verbal communication skills


• Tech-Savvy: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, OneDrive)


• Adaptability: Ability to thrive in a fast-paced environment and adapt to changing priorities


• Professionalism: Maintain a professional demeanor and represent the company effectively


• Attention to Detail: Meticulous attention to detail and accuracy


• Problem-Solving: Resourceful problem-solving skills


• Industry Experience: Financial industry and investment management knowledge is a plus

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.


If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/


Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:


Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.


Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.


Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com .


We look forward to working with you.


Beacon Hill. Employing the Future (TM)
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