Archives & Special Collections Assistant at University of Pittsburgh in Pittsburgh, Pennsylvania

Job Description:

Archives & Special Collections Assistant

The incumbent provides a variety of support functions within the Archives & Special Collections (A&SC) unit primarily in the Hillman Library location and Center for American Music (CAM). Incumbent will work at the Reading Room desk providing reference services to library users in a face-to-face, phone, or online setting. The incumbent will also work on archival processing projects, stacks management, overseeing Aeon (A&SC content management system) request and activity queues, and facilitating transfers of library materials between Hillman and other various departments and libraries. The incumbent will monitor the environmental needs at both A&SC Hillman and the Center for American Music (CAM) museum located in the Stephen Foster Memorial building and serve as the primary contact for facility issues. The incumbent will coordinate the hiring, interviewing, orienting, and supervising of student assistants.

Job Summary

Assists personnel, answers inquiries, locates materials, and provides guidance related to library services. Researches and identifies resources to support informational needs. Maintains and updates online library systems and guides student employees.

Essential Functions

The incumbent is involved in a wide range of reference and public services, tracking collections between repositories, hiring student assistants, and other duties as assigned. Communication skills, specifically oral and written, as well as fluency in the English language.

Physical Effort

Must be able to stoop/reach and lift books, manuscripts, and document cases (up to 10-15 lbs.) and boxes (often up to 35-40 lbs.) from shelves 9 feet off the ground. Also involves retrieving and negotiating aisles as narrow as 18 inches. Must be able to push book trucks throughout the A&SC Department and navigate silver transport trucks (often 40-60 lbs.) to/from the loading dock. Other physical effort required is sitting, reading, and using a computer at a desk or similar work station.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

Assignment Category: Full-time regular

Job Classification: Staff.Library Public Service Specialist

Job Family: Library

Job Sub Family: Library Operations

Campus: Pittsburgh

Minimum Education Level Required: Bachelor's Degree

Minimum Years of Experience Required: 1

Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m.

Work Arrangement: Monday - Friday, 8:30 a.m. - 5:00 p.m.

Hiring Range: $32,200.00 -$40,000.00

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: Not Applicable

Required Documents: Resume, Cover Letter

Optional Documents: Not Applicable

PI239736144

Apply Now