Overview: Our client, a nonprofit organization (community organization of multi-faith and multi-race) located in the South Park Hill neighborhood, is seeking a long-term temporary (strong potential foot-in-door) Part-Time Office Manager. The Office Manager will support an office of 6 employees and the Executive Director closely with various administrative tasks. Someone successfully in this role will have strong organizational and communication skills and is comfortable working with a large volunteer base and is open to all faith traditions and anti-racism.
Schedule:
Monday - Friday between the hours of 9:00 AM - 5:00 PM
20 hours/week across 4-5 days/week
Monday and Wednesday are required working days
Option for a hybrid schedule once fully trained
Start: ASAP
Length: estimated until 12/31/24 and strong potential foot-in-door
Job Duties:
1. Office management
Staffing the office during business hours
Maintain and organize office records, both physical and electronic
Work with IT consultant to purchase and maintain computer hardware and software
Work with suppliers to purchase and maintain office equipment (phones, copier, translation equipment, etc.)
Managing supplies inventory
Answering phones, providing information to callers, responding to voice mail, collecting and dispersing mail
Maintain the organization's events calendar
Prepare agendas for weekly staff meetings
Coordinate all travel arrangements (registration, airfare, ground transportation, hotel, etc.) for staff and leaders
2. Support to Executive Director
Maintain Executive Director's calendar
Prepare contracts with independent contractors
Work with business insurance broker to obtain and keep current appropriate business insurance coverage
3. Work closely with bookkeeper
Track invoices for services provided
Review and provide receipts for company credit card statement
Review bank statements and provide source information for electronic deposits
Assist with annual financial audit as needed
4. Performs other tasks as assigned by the Executive Director