We're currently seeking an Executive Assistant to join our team at our corporate office in Alexandria, VA. In this role, you'll play a crucial part in ensuring smooth day-to-day operations by providing administrative support to various departments and executives. If you're ready to contribute your skills and expertise to a forward-thinking company, apply now to join our team!
Responsibilities
Provide administrative support to executives and project teams within the defense industry, handling sensitive information with discretion and confidentiality.
Coordinate and schedule meetings, conferences, and appointments, ensuring alignment with project timelines and deadlines.
Assist in the preparation and distribution of reports, presentations, and other documentation, adhering to industry-specific formatting and standards.
Manage and maintain electronic and physical filing systems, organizing documents related to contracts, proposals, and project deliverables.
Facilitate communication within the team and with external stakeholders, including government agencies, subcontractors, and clients, while adhering to security protocols.
Assist in the coordination of travel arrangements for team members, including booking flights, accommodations, and transportation, considering security and clearance requirements.
Monitor and track project expenses, prepare expense reports, and assist in budget management activities as directed.
Serve as a point of contact for office visitors, handling inquiries and directing them appropriately, while maintaining a professional and welcoming environment.
Support special projects and initiatives as needed, contributing to the overall success of defense-related programs and contracts.
Maintain inventory of office supplies, equipment, and materials, ensuring availability for project needs and compliance with security regulations.
Qualifications
High School Diploma or equivalent; additional education or training in administration or related field preferred.
Be willing to work onsite in our Alexandria, VA office supporting or C-suite and overseeing office admin related duties.
Previous administrative experience, preferably in the defense industry or a similarly regulated environment.
Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
Strong organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines effectively.
Excellent communication skills, both verbal and written, including the ability to interact professionally with diverse stakeholders.
Ability to work onsite in a secure facility, adhering to strict access control and security protocols.
Demonstrated discretion and ability to handle confidential information with integrity and professionalism.
Flexibility and adaptability to changing priorities and requirements in a dynamic defense industry environment.
Strong problem-solving skills and initiative to proactively address challenges and support project success.