Kform designs and manufactures defense systems, collaborating with innovative startups and leading corporations to deliver leading solutions for modern challenges.
Position Overview
Kform is seeking a dedicated and organized Office Assistant to support our General Manager and contribute to the efficient operation of our dynamic startup environment. The ideal candidate will have prior experience in office administration within a small business or startup setting, demonstrating a proactive approach, excellent organizational skills, and the ability to handle a variety of tasks simultaneously.
Key Responsibilities
Provide administrative support to the General Manager, including scheduling meetings, managing calendars, and organizing travel arrangements.
Handle incoming calls, emails, and other forms of communication, ensuring timely and accurate responses.
Maintain office efficiency by organizing office operations, procedures, and documentation.
Assist in the preparation of regularly scheduled reports and presentations.
Manage office supplies inventory and place orders as necessary.
Support bookkeeping procedures and assist with invoice processing.
Coordinate with IT, HR, and other departments to ensure smooth office operations.
Assist in organizing company events, meetings, and employee team-building activities.
Welcome and direct visitors and clients, maintaining a professional reception area.
Contribute to team effort by accomplishing related tasks as needed.
Qualifications
Proven experience as an office assistant or in a similar role within a small business or startup environment.
Proficiency in MS Office (MS Excel and MS Word, in particular) and office management software.
Strong organizational and planning skills, with the ability to multitask and prioritize work.
Excellent written and verbal communication skills.
High school diploma; additional qualification as an administrative assistant or secretary will be a plus.
Familiarity with basic bookkeeping and office administration procedures.
Ability to work independently and as part of a team in a fast-paced environment.