The Facility Buyer is responsible for defining and implementing Club Med's Purchasing strategy to the purchasing categories he/she is charge of, both for Club Med resorts & offices in North America Business Unit
Leads the following categories:
Ø Facility Management: Security and lifeguards, landscaping, laundry, cleaning of common areas and housekeeping, waste management and recycling...
Ø Maintenance: Fitness and some landscape & sea equipment (ex: golf cars, security boats).
Ø Transportation: guest (GM) and employees (GE) transportation Ø Marketing services (Printing, Marketing and communication agencies...)
In support for the following categories:
Ø Energy: support the Technical and Energy Managers in the negotiation process
Ø Others: GE housing (support of HR), local income (support of income Manager), IT (Support of Technical Manager mainly for TV leasing and purchases).
Therefore, the Corporate Services Buyer is the preferred partner of internal clients (villages and offices) and work with them to build the global strategy and supply Club Med with products and services at the appropriate level of quality/cost and lead-time.
Responsibilities:
Consolidation & analysis of internal users' needs (specifications, recommendations...)
Handling of tenders, contract negotiation (in close coordination with Category buyers in Paris for international suppliers/contracts)
Monitoring of suppliers performance/ REX/ corrective Action Plans.
Collaboration with internal partners to improve the level of service in the categories managed
Manage the contracts of agreement with the Legal department
Identification, promotion and implementation of new opportunities regarding providers, services, processes
Reporting:
Hierarchical: Regional Purchasing & Logistic Manager/ North America (NAM
Permanent tasks:
Purchasing strategy
Ensure the level of quality of services required by Club Med in collaboration with the business partners and the good respect of the contracts both by the suppliers and the North American resorts.
Contribute to the definition of the Group's Purchasing strategy.
Define the supplier strategy on the categories: definition of suppliers panel, detailed strategy by supplier, working methods.
Commitment with suppliers & performance monitoring:
Collect and challenge specifications from internal users and prescribers.
Consolidate needs (characteristics, volumes) of the prescribers' entities.
Define and formalize, with key users involved, the performance objectives expected from suppliers (selection criteria, KPIs expected...)
Lead the tender process: consultation, supplier selection, negotiation and contract elaboration. Ensure communication on tender & contract follow-up to key users and internal departments, thus supporting the procurement process: synthesis note, catalog update, etc.
Measure and track supplier performance against defined objectives. Control compliance with agreed processes & purchasing policies. Draft REX and/or corrective Action plans when needed.
Reporting of activity: frequency of reporting to be defined, strategic note (market analysis & recommendations per purchasing category), Price Index forecast and budget follow-up with Finance Department.
Work closely with Legal department for contract management.
This position requires business trips to Club Med's resorts and offices depending on the missions