Executive Assistant to the Chief Financial Officer & Chief Operating Officer
Position Summary:
Reporting directly to CFO & COO (the "Executives"), the Executive Assistant provides advanced administrative support for the CFO & COO's day-to-day affairs. The Executive Assistant serves as the CFO/COO's internal communications liaison through scheduling, prioritizing and assisting in task and time management, as well as through the performance of other administrative tasks. It is expected that the time spent supporting each Executive will generally be split 50/50 but will vary week to week depending on each Executive's specific requirements. The Executive Assistant will also support direct reports of the Executives on an as needed basis.
Primary Responsibilities to Support the Executives:
Assists the Executives with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging travel plans; and compiling documents for meetings.
Organizing and maintaining records on behalf of the Executives.
Organizes, maintains and prioritizes daily tasks of the Executives.
Organize and distribute finance mail to the appropriate parties
Facilitates the Executives execution of Company documents and agreements and disburses to key stakeholders.
Coordinates meetings and strategic activities with the Executives senior leadership team.
Maintains and protects confidentiality of all matters.
Experience & Education:
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
Strong professional verbal and written communications skills.
Strong interpersonal skills and aptitude to build relationships and rapport with executive management, partners, and other key stakeholders.
Advanced proficiency with all Microsoft office products.
Ability to conduct research and present data in a succinct fashion.
Strong professional discretion and independent decision-making capabilities.
Excellent grammar and editing capabilities.
Demonstrated time-management and problem-solving skills.
10+ years experience providing executive support preferred.
Working Conditions and Location
This is an office role. The position is required to be located in the Tallahassee, FL area.
Compensation will be commensurate with experience.
Must be available after hours and weekends as required.