Oversee planning, coordination and logistics of RRT's regional training events, Sharing Hope in Crisis and God's Hope in Crisis seminars. Responsibilities include:
Responding to requests in a timely manner with guidelines, responsibilities and technical needs of RRT and church hosts.
Vetting new requests for seminars with Director of RRT and secure Shared Ministry Agreements.
Scheduling seminar dates per RRT's Master Calendar and Church Calendar
Interface with other BGEA Departments (Data Management, Communications, Public Relations) to manage the requests and delivery of promotional projects and new-name integration.
Facilitate multiple conversations with church contacts to implement promotions and follow-up. Requires ability to gauge registration response and when needed, offer additional promotional support.
Coordinate logistics, including shipping of seminar materials and travel needs.
Coordinate planning and logistics of RRT Specialized Ministries' training events (Military Chaplains Retreat and Sharing Hope in Jesus' Name Conference)
Work closely with Samaritan's Purse Event Planning Department on various needs such as identifying break-out speakers, scheduling volunteer duties to include all areas of conference - registration, help desk, break-out instructors, ushers, MMC hosts. In conjunction with RRT Inventory Coordinator, secure Gear Store product, working with BG Creative and Samaritan's Purse Comms Department, and other duties as required to culminate in a successful conference.
Coordinate details of Military Chaplain Retreat to include; identifying Speakers, Worship Leader(s), RRT staffing assignments, printing of program manual, day-of check-in, facilitating speakers' schedules during event, collecting accurate paperwork for reimbursements of attendees, submitting reimbursement requests for attendees, and other duties as required.
Interface with various Creative Services Departments to meet promotion and product deadlines for events specified.
Coordinate logistics of specialized projects:
Facilitate BGEA Ministry-related events as the RRT staff and chaplain volunteers are invited to participate (God Loves You Tours). Involves communications, promotions, logistics and post-event follow-up.
Facilitate RRT deployment-related projects (not relating to on-going man-made or natural disasters). Involves communications, promotions, logistics and post-event follow-up.
Coordinate with department managers to Support RRT Ministry:
Maintain department master calendar - retrieving information and upkeep of calendar of events.
Travel relating to RRT Director and other staff involved in projects mentioned above.
Marginal Duties and Responsibilities
Support Law Enforcement Ministry and events as needed (including LECTP sessions)
Cross trained in onboarding new RRT Chaplains
Cross trained in Serenic and Datahaven for payment requests
Cross trained in deployment logistics
Develop a working knowledge of RRT inventory and be able to proactively plan for appropriate supplies and materials for seminars and events
Gain familiarity with iServe (Volunteer Portal) to assist with volunteer questions and needs
Assist with the RRT toll-free number rotation and RRT toll-free inbox for voicemail.
Reporting Relationships
Reports to: Sr. Office Manager
Relates to and coordinates with: International Director, RRT & Specialized Ministries / Senior Manager, Deployments & Operations / Deputy Director, Law Enforcement Ministry / Manager, Emergency Response and Logistics / Manager, Deployment and Peer Support / Manager, Communications / Logistics and Deployments Supervisor / Inventory Supervisor / BGEA Information and Communications departments
Job Specifications
Skills and Knowledge
Bachelor-level degree or five years' experience in administrative support role to include event planning and/or ministry experience.
Experience in nonprofit Christian organization preferred.
Excellent listening and communication skills, both written and verbal with the ability to relate in a pleasant and professional manner.
Ability to perform work with a positive and encouraging attitude in a high demand environment with potentially changing requirements and priorities.
Display integrity and maintain confidentiality.
Demonstrate initiative, and the ability to work independently without direct supervision.
Perform work with excellence, innovation, unity, passion and responsiveness.
Physical/Mental Demands
Ability to continually work under stress and pressure of multiple priorities and deadlines