The Communications Department at BGEA consists of the following areas: project management, ecommerce, email marketing, advertising, public relations/social media/promotion, creative services (graphic design, content writing/proofing, and production), and Decision Magazine, our official monthly publication. The department tells the story of what God is doing through the BGEA by creating print and online content that support the organization's mission of proclaiming the Gospel, negotiating paid and leveraging unpaid promotional placements, and engaging new and existing supporters with targeted content using a combination of indirect and direct communications channels.
Provides executive administrative support to the Vice President of Communications, and the other departmental directors as needed.
Essential Duties and Responsibilities
Vice President of Communications
Compiles and submits for approval a variety of specified Vice President's reports, afterward forwarding them to senior leadership, as required, on a weekly or monthly basis
Previews and prioritizes required requisitions, invoices, orders, travel authorizations and reimbursements, and other documentation for review by the Vice President, prepares purchase orders and arranges for payment of invoices
Prioritize emails and respond when necessary
Serves as liaison to other departments and the Headquarters of Samaritan's Purse, on behalf of the Vice President
Assists Vice President with budget preparation, acts as budget coordinator for all communications business units, ensures accuracy, and enters budget information into system
Assists the Vice President with scheduling of meetings, and with related details and preparation
Attends designated meetings, takes detailed notes, and distributes to participants
Maintains staff records for Vice President's direct reports
Coordinates and accomplishes specified projects as directed by the Vice President
Assists with pulling analytics of departmental initiatives, as needed
Maintains expense records to ensure accurate payment of invoices and to aid in preparation of future budgets
Departmental Directors
Processes travel authorization, invoices, orders, and expense reimbursement requests for the four Directors.
Schedules meetings, as requested
Maintains calendar, highlighting due dates for various projects, staff time off, and other important dates
Previews and prioritizes required requisitions, invoices, orders, travel authorizations and reimbursements, and other documentation for review by the Directors, prepares purchase orders and arranges for payment of invoices
Prepares requisitions, model releases, photography agreements, and various other documents as needed
Assists with completion of required budget templates
Processes office supply orders and reconciles departmental P-Card expenses
Assists with projects as assigned
Marginal Duties and Responsibilities
Scanning, photocopying, in-house delivery, and related duties
Prepares reports as requested by the Vice President
Performs other duties as requested by the Vice President and departmental directors
Job Specifications
Skills and Knowledge
Bachelor-level degree or commensurate work experience preferred
Minimum of five (5) years of executive administrative support experience preferred
Experience in nonprofit or ministry desirable
Excellent keyboarding and computer skills, with high proficiency with Microsoft Office software, Outlook, and PowerPoint
Excellent verbal, written, spelling, grammatical, and compositional skills, with proven ability to prepare correspondence from dictated or handwritten notes
Excellent proofreading skills to identify and correct inaccuracies in a variety of texts and correspondence
Ability to quickly learn organizational software systems (e.g. travel, invoicing, expense reports, staff records, Tableau, creative)
Strong professional communication skills
Ability to prioritize and concurrently handle multiple assigned projects
Ability to maintain positive Christian witness to executive management, colleagues, vendors, and general public
Ability to meet deadlines
Excellent interpersonal and relational skills
Positive motivational skills
Cheerful, pleasant, professional telephone demeanor
Ability to maintain confidentiality
Physical/Mental Demands
Ability to work productively under significant deadline requirements
Ability to produce high quality work in all areas of responsibility
Demonstrated high initiative, with ability to work independently, as required, with minimal supervision, and to coordinate a variety of projects
Ability to demonstrate patience and restraint
Ability to juggle multiple priorities with great attention to detail
Demonstrated ability to work with flexibility when job parameters, deadlines, or directions change
Working Conditions
Work is typically performed in a conventional office environment, requiring mobility throughout the workplace, and the ability to work for extended periods at computer workstation