A revolutionary financial services organization is seeking an Executive Assistant to be responsible for supporting the overall operations of the CEO's office. Reporting to the CEO, this position is responsible for providing administrative support, coordinating meetings, travel, maintaining Outlook calendars and processing expense reports for the CEO.
Responsibilities: The Executive Assistant to the CEO will:
Provides overall confidential executive administrative support while anticipating and being proactive to the needs of the CEO.
Manages a complex and busy calendar for the CEO which includes scheduling meetings, notifying meeting participants of schedule changes, and prioritizing meetings.
Acts as a liaison between the CEO and senior management, clients, and all external contacts; understands which issues are urgent and prioritizes in order of importance.
Creates client presentation decks and other meeting materials for the CEO.
Manages the CEO's Board obligations and ensures the CEO is prepared for each Board meeting.
Maintains a strong understanding of the business including financial terminology; has a good understanding company products, strategies, and organizational structure.
Coordinates travel arrangements including air, hotel, transportation, and other details for the CEO's domestic and international travel.
Prepares written communication pieces on a variety of subjects, meets with department heads and other key managers to obtain input, writes concise communication pieces and presents to the CEO.
Serves as Project Manager for a variety of special assignments as designated by the CEO; which includes establishing objectives, preparing project timelines, determining priorities, managing time, and completing projects within the established deadline.
Provides general reception for the CEO ensuring visitors and callers are greeted in a professional and courteous manner while screening incoming calls and visitors.
Performs related duties as assigned.
Qualifications:
At least 6 years of high-level administrative experience with at least 3 years' experience as an Executive Assistant to a C-level executive.
Prior experience in financial services required.
Desired Skills:
Experience dealing with C-Suite as well as their fast pace & ever-changing schedules.
Excellent writing skills with the ability to prepare a variety of communication materials.
Excellent analytical skills with the ability to quickly and efficiently prepare reports.
High level of professionalism and ability to handle confidential information with discretion.
Extremely organized with the ability to prioritize work, multi-task and work independently.
Excellent MS Office skills including Word, Excel, Outlook and PowerPoint.