Inventory/Admin Specialist at Timeless Select LLC in Pleasantville, New Jersey

Job Description:

About Timeless Select LLC
Timeless was founded in 2013 with the vision of creating a Leading Lifestyle Brand around Cannabis products that are efficient, safe & discreet to use. Our passion for R&D and Brand building has led Timeless to be one of the most innovative brands in the market.
Community, Culture, and Legacy are the building blocks of what we do at Timeless. We always have and will continue to work with local businesses, artists, charities, and dispensary partners to support the movements that we believe impact our industry and world for the better.
About the role
The Inventory/Admin Specialist position is responsible for directly overseeing all inventory control systems. Performs verification of required documentation and product counts for intake by conducting daily inventory audits and tracking the distribution of products. Responsibilities also include accounting and reporting inventory, waste, and damages while ensuring compliance with company policies and procedures. Maintain product data, rectify miscalculations, review and analyze the results of operations, and recommend necessary improvements.

Inventory Responsibilities

Learn the ins and outs of D365 Business Central and manage the system as a whole while also monitoring the tasks of direct/dotted line reports
Perform product inspection for defects, batch numbers, correct labeling
Utilize information systems to process reports and forms and maintain the finished inventory as required
Perform audits and cycle counts of the finished product
Monitors and maintains current inventory levels; processes purchasing orders as required; tracks orders and investigates problems.
Records purchases, maintains the database, perform a physical inventory count, and reconciles actual stock count to computer-generated reports.
Analyze the usage of raw materials and output of finished products while examining the levels of supplies and raw materials to determine shortages.
Document daily deliveries and shipments, while maintaining the accuracy of outbound orders, and staying compliant with state regulations
Prepare detailed reports on inventory operations, stock levels, and adjustments.
Perform daily analysis to predict potential inventory problems.
Create policies, procedures, and inventory SOPs of best practices
Be proactive in advising key players of any inventory concerns
Submitting all EOM reports for the previous month, and EOY reports are submitted to the controller by the 3rd of the preceding month.
Develop and implement procedure improvements for peak efficiency and team performance.
Maintain org charts for your inventory team, ensuring each team member understands their role and expectations.
Oversees the inventory team including their performance reviews, timesheets, and time off requests
Work directly with each inventory team member to ensure all company policies and procedures are followed.
Establish goals objectives, and monitor and KPIs for your team members
Oversees the recruitment and training of new inventory employees.

Accounting Responsibilities

Manage different accounting functions in Quickbooks, Business Central, and Leaftrade.
Monthly reconciliations between Quickbooks Online, Business Central, Leaftrade, etc
Lead the collection efforts of all past due accounts; and coordinate with the General Manager

on accounts that are severely delinquent.

Provide regular updates to the National Accounting Team and General Manager on payments

that have been collected and those that are past due.

Participate in Bi-weekly National Accounting Team Meetings, providing updates and seeking

guidance when needed.

Process sales and coupon reports provided by the customer, as well as discrepancies or

corrections approved by the Revenue Manager and/or Controller

Process order requests, monthly samples, and promotional requests received directly from the

customer and sales reps.

Credit Note Management - processing sales and coupon reports provided by the customer and

discrepancies or corrections approved by the National Accounting Manager or Controller.

Liaison between Accounting, Sales, and Distribution to confirm payments, special requests, and

orders received to help create a smooth workflow.

Maintain compliance documents for existing accounts.
Daily updates for the sales boards and trackers

Department Information

Reports to

National Inventory Manager

Candidate Qualifications
Skills

Experience building/scaling departments
Knowledge of inventory and Q/C Q/A operations and regulatory guidelines.
Ability to perform calculations.
Ability to work within established warehouse procedures and practices
Strong organizational skills and attention to detail
Ability to troubleshoot issues effectively.
Full understanding of the state compliance
Ability to work independently or in a team setting to solve problems positively across departments and interact professionally and as a team player with all levels of contacts, internal and external
Ability to learn and manage ERP systems
Basic understanding of the Leaf Trade platform
Excellent attendance record required

Experience

Minimum of High School Diploma/GED with work experience
Minimum 2 years experience as an Inventory Manager
Minimum 2 years experience managing teams
Preferred experience in ERP System management
Preferred 2 years experience in a manufacturing facility of a pharmaceutical or Medical Marijuana facility, Medical Device, or Allied Health Science.
Leaf Trade platform knowledge a bonus, but not necessary

Educational Background / Certificates

Bachelor's degree (Preferred)

Additional Qualifications

Must be twenty-one (21) years of age
Valid State Issued ID

Physical Demands: (The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of their job)

Occasionally lift and/or move up to 75 pounds.

Full-Time Benefits

Employee discount on website merchandise
10 paid holidays
Sick Time; available after 90 days
Health, Dental, Vision, & Life Insurance; after 90 days
Vacation Time; after 1 year of employment
Paid Parental Leave; after 1 year of employment

Annual bonus based on performance pro-rated based on full-time start date

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