Facilities Operations Supervisor, Facilities Management - Roger Williams University at Roger Williams University in Bristol, Rhode Island

Job Description:

Roger Williams University

Location: Bristol, RI Category: Professional and Clerical Posted On: Thu Apr 18 2024 Job Description:

Reporting to the Director of Facilities Operations, the Facilities Operations Supervisor is responsible for the supervision of Facilities off-shift and weekends, and to perform duties of the Facilities Operations Manager in their absence. The Facilities Operations Supervisor is responsible for the management of assigned staff, and works with other members of Facilities in regards to the upkeep and maintenance of the campus at all times. The Facilities Operations Supervisor is classified as an Essential position for the University Emergency Response Team and operates on a 24/7 on call basis for light maintenance, snow and waste removal, and pest control.

Supervisory Responsibilities

• Make daily rounds to assess quality, efficiency, and productivity of custodians and maintenance specialists staff; report building deficiencies. Provide daily, weekly, or monthly activity reports as directed, including the project checklist sheet and building inspections forms.
• Manage the payroll timekeeping system for assigned staff. Check for accuracy, approve time off requests, and sign off at the end of each pay period.
• Review weekly time sheets and work orders for completion/accuracy and ensure they are turned in on time for input into the work order system.
• Evaluate maintenance situations as they arise and make decisions to assign or call in staff. Coordinate and interface with Public Safety staff as needed to resolve campus problems.
• Complete mid-year and yearly performance evaluations of staff.
• Assist in the hiring and progressive disciplinary process. Confer with Facilities directors or managers as needed.
• Assist as directed with residence hall turnover during summer months including working a revised work schedule as needed to complete duties.

Special Event Coordination

• Coordinate and oversee special event set-up, coverage, and breakdown as directed including providing supervisory coverage for all major events.
• Coordinate and oversee snow and ice removal and be available for off hours as needed.
• Oversee and ensure the completion, accuracy, and efficiency of other campus services such as campus moves, painting, pest control, recycling and waste removal.
• Share the on-call schedule duty with other managers and supervisors and respond to after hour emergency calls and be available for additional weekday/weekend support and/or coverage to various campus events.

Employee Management

• Supervise union custodians, maintenance specialists, maintenance, grounds, and contract custodial services. Monitor attendance of union staff and maintain sufficient staffing levels, redirect staff as needed to ensure spaces are cleaned and ensure staffing levels are sufficient to accomplish work that is to be completed.
• Provide and document training for the custodial staff in the proper use of equipment, supplies, and proper cleaning practices.
• Ensure adherence to safe work practices in accordance with local, state, and federal regulations as well as all University policies and procedures.

Additional Functions

• Provide daily building visual inspections and monthly written inspection reports to maintain a high level of service.
• Ensure custodial storeroom is fully stocked, clean, and organized. Inspect custodial equipment to ensure good working order, cleanliness, maintenance, and proper storage.
• Insure building repairs and maintenance issues are reported; interface with Public Safety as needed.
• Serve or substitute on committees as assigned or as necessary and foster a professional environment with students, staff, and the University community as a whole. Communicate and provide information or reports to supervisor as requested or as they arise.
• Use University resources in an efficient and prudent manner.

Job Requirements:

• Bachelor's Degree in Operations Management, Business or related field.
• A minimum of five to ten years of experience in a related field.
• Supervisory experience with a building maintenance operation, preferably in a multi-building site.
• Experience working with an employee timekeeping system.
• Intermediate knowledge of Microsoft Office Suite.
• Must be available to work on call as needed and during summer months when work schedule may change as determined by supervisor.

Preferred Qualifications

• Bachelor's degree in a related field.
• Knowledge of APPA and ISSA standards.
• Facilities experience in a college or university environment.
• Experience supervising union employees.

At the University's discretion, the education and experience prerequisites may be accepted where the candidate can demonstrate, to the satisfaction of the University, an equivalent combination of education and experience specifically preparing the candidate for success in the position.

Additional Information:

Roger Williams University is an affirmative action/equal opportunity employer and committed to a diverse workforce. All applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other basis protected by applicable state and federal law. For information on our Non-discrimination policy, visit here.

RWU prohibits all forms of discrimination on the basis of sex in its education programs and activities and is required by Title IX of the Education Amendments of 1972 (Title IX) and its implementing regulations not to discriminate in such a manner. Complaints of Title IX sexual harassment should be reported to the Title IX Coordinator at the contact information listed below. Details regarding the formal complaint process can be found here: Title IX Sexual Harassment Policy and Procedures. All complaints of sexual harassment will be taken seriously and responded to promptly. TITLE IX COORDINATOR: Dr. Jen Stanley, 1 Old Ferry Road, Bristol, RI 02809 / Phone Number: (401) 254-3123 /Email Address: jstanley@rwu.edu

Salaries for new hires at Roger Williams University usually fall within the minimum and midpoint salary ranges.

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