Executive Assistant at GBH in Boston, Massachusetts

Job Description:

GBH enriches people's lives through programs and services that educate, inspire, and entertain, fostering citizenship and culture, the joy of learning, and the power of diverse perspectives.

At GBH, we believe in the advantages of coming together to build community, mentor and learn from colleagues, and connect more deeply with our mission. As a result, the majority of our staff are hybrid and work both from home and onsite. Our current hybrid approach requires staff to work onsite a minimum of two days each week, every Tuesday and one other day, to be determined by their business unit. Hybrid staff are also welcome to come in additional days each week or may be asked to come in on other days by their manager.

DEPARTMENT OVERVIEW

GBH is a public media powerhouse, serving New England, the nation, and the world with productions that educate, inspire, and entertain—on television, or radio, on the Web, and on an expanding array of mobile devices. GBH is PBS’s leading producer for TV and the Web, a major supplier of programs heard nationally on public radio, a leader in educational multimedia and media access services for people with vision or hearing loss, and the leader in public media for greater Boston and New England.

JOB OVERVIEW

This Executive Assistant (EA) position will support the Chief Development Officer at GBH responsible for fundraising and membership. This EA will perform diverse strategic administrative functions requiring initiative and sound decision-making with the goal of achieving clear communication, efficient office operations, and effective assistance to the GBH Executive. This challenging and fast paced position will require regular contact with GBH staff, Board members, donors, Boston business leaders and key representatives of our public media communities (PBS, CPB, NPR, etc.).  The ideal EA candidate must be able to interact diplomatically with a wide range of people in a collaborative fashion, exude grace under pressure and professionally represent the GBH Executive and our organization.
 

RESPONSIBILITIES   

• Gather/Compile information from a wide range of sources.




• Create reports, correspondence, presentations, etc.




• Serve as operational liaison with GBH’s Executive Leadership Team, department heads, and staff, with leaders and other contacts at other public media organizations.




• Provide excellent levels of service and communication with members of our Boards of Trustees and Overseers, donors and members.




• Ensure seamless coordination between CDO, the President and CEO’s office, direct reports and provide additional support for Development and Membership Division when needed.




• Ensure familiarity with CRM system to allow for weekly data entry of donor meetings and actions.




• Ensure prompt and orderly processing of documents, correspondence, internal reports, and other transactions according to standard and approved procedures.




• Heavy calendar management, booking travel and coordination of expenses.




• On occasion, provide on-site support for large group meetings and events (some of which will be in the evenings or on weekend days). 

SKILL SET

• Must have strong proficiency with PowerPoint and Excel




• Excellent verbal and written communication skills




• Excellent organizational skills




• High professional standards, an exemplary work ethic and an openness to learning new skills as required.




• Must maintain confidentiality/discretion.

EDUCATION AND EXPERIENCE

Bachelor’s degree or equivalent work experience required. Must have experience as a C-level executive assistant or comparable equivalent. 3-5 years’ work experience required.

JOB STATUS

Staff Position

Hybrid Position

LOCATION

Boston, MA/1 Guest Street

#LI-AMZ

GBH is an equal opportunity employer. The community and audience we serve are diverse, and we wish to foster that diversity in our workplace. Toward that end, GBH does not discriminate against individuals in hiring, employment, or promotion based on race, religion, color, sex/gender, gender identity and gender expression, age, marital status, national origin, sexual orientation, citizenship, disability, veteran or military status, political belief, pregnancy, genetic information, or any other characteristic protected by law. 

Application Process Assistance

GBH will reasonably accommodate applicants with disabilities who need adjustments to participate in the application or interview process. To initiate an accommodation request, contact the Human Resource department by sending an email to human_resources@wgbh.org or by calling 617-300-2000.