Hybrid role: prefer local. In Frisco office one day per week
Remote: is OK if qualified. Must live in the United States already.
Full-time salaried role.
Recruiting agencies will not be considered.
Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
Indirect Tax Analyst
At Lexipol, our mission is to create safer communities and empower the individuals on the front lines with market-leading content and technology. Our top-notch team works closely with law enforcement, fire, EMS, corrections, and local government professionals to tailor our solutions to better address today's challenges and keep first responders coming home safely at the end of each shift.
Working at Lexipol means making a difference - day in and day out.
The Work
The Accounting team is responsible for producing Lexipol's financial statements. We are responsible for providing timely and accurate financial information in compliance with GAAP and IRS guidelines. We provide ad hoc and scheduled financial reports and filings to various internal and external stakeholders. Our team comprises individuals responsible for R2R (Record to Report) including Indirect Tax, and P2P (Procure to Pay).
The Indirect Tax Analyst has primary responsibility for transaction tax filings including sales and use tax, property taxes, gross receipts taxes, commercial activity tax, and business licenses. In addition, they will handle Census filings and will assist with consolidated Federal and State income tax returns and payments,
The Indirect Tax Analyst will report to the Director of Accounting and will work closely with the VP Corporate Controller and third-party tax partner to ensure accurate and timely completion of all tax filings and payments. The individual will interact with various departments/teams including O2C (Order to Cash which includes billing, collections, and cash application) and other internal departments as well as customers/vendors.
This is done through working in these areas of focus:
Sales and Use/Franchise Tax (35%)
Prepare, consolidate, and review sales/franchise tax data to be filed and paid either manually or using Vertex.
Expand indirect tax filings to new states/jurisdictions where Lexipol meets nexus requirements.
Prepare data requests for Voluntary Disclosure Audits
Maintain and update all of Lexipol's sales and use tax registration/de-registrations.
Spear-head communication campaigns to customers in various states to obtain exemption certificates.
Update customer records and file customers' tax exemption certificates.
Research, track, respond, and resolve taxing authority notices and inquiries timely.
Assist with any sales and use tax audits, including gathering information, performing tax research, and assisting in preparing appeals.
Research and document sales and use tax issues to verify compliance, sales tax refunds, and/or saving opportunities, and remain up to date on transaction laws and applicable changes.
Research and respond to customer and vendor tax related inquiries.
Request tax residency certificates.
Business License Renewals, Personal Property Tax, and other Annual reports (25%)
Gather data, calculate, file, and maintain all new and renewal business licenses and assigned annual business.
Prepare Business Personal Property tax returns for applicable counties.
Gather information and respond to US Census inquiries.
Process Improvements (10%)
Support implementation/automation of tax projects and ERP system's design, maintenance, and implementation related to indirect tax matters to ensure compliance, enhance efficiency, and minimize expense.
Federal and State Income Tax (15%)
Assist with gathering data for and coordinating filings and payments of consolidated federal, state, and local income tax returns through third party.
Administrative tasks (15%)
Maintain tax tracker for monthly, quarterly, and annual taxes.
Manage various city, county, state, and federal tax portal logins.
Prepare monthly indirect tax reconciliations and book any adjusting journal entries.
Provide all online payment information and supporting documentation to Accounts Payable for recording.
Create and maintain organized records of tax documents, forms, and correspondence.
Assist with special or ad hoc projects as needed.
Onboard indirect tax compliance of acquired entities.
Requirements: To be considered for this role, you will have this experience:
Bachelor's degree in accounting or finance.
3 - 5 years Indirect tax experience.
Sales and use tax and business license renewals experience are all MUST HAVES.
Working knowledge of tax statutory law and regulations and research of tax codes.
Experience with Vertex or similar sales tax compliance software.
Experience implementing Vertex is a plus
Review state & local sales use tax returns prepared by Vertex and validate for accuracy
Familiarity with general ledger accounting systems.
Solid account reconciliation skills including follow-up on open items.
Motivated self-starter with the ability to prioritize and meet deadlines.
Strong problem-solving skills and work ethic.
Excellent verbal, written, and interpersonal communication skills.
Preferred Experience:
NetSuite experience.
CCH Sales tax experience.
Salesforce experience.
Target Outcomes/ Target Results
Submit timely and accurate sales and use tax and franchise tax filings and payments.
Update business licenses renewals timely prior to expiration.
Work with 3rd party to de-register and register in various states as needed for tax compliance purposes.
Update customer records with exemption certificates timely to avoid invoices incorrectly including sales tax charges.
Optimize NetSuite to Vertex interface to eliminate manual changes on Vertex prepared returns.
Expand Vertex to file additional states where Lexipol has met nexus, ensuring the tax matrix for customer type and product is setup accurately and tested prior to go-live for each state.
Spearhead campaigns to gather customer sales tax exemption certificates in coordination with Revenue Operations and the CSM team.
Ensure Accounts Payable is informed timely of any on-line payments made for recording in Concur & NetSuite
Compile, file and remit payment for Business Personal Property tax returns.
Coordinate and complete any US Census requests, and submit timely.
Respond to any customer or vendor tax inquiries timely and accurately.
Research, track, respond, and resolve taxing authority notices and inquiries timely.
Assist third party with gathering data for and coordinating filings and payments of consolidated federal, state, and local income tax returns.
Prepare monthly indirect tax reconciliations and book any adjusting journal entries.
Employee Value Proposition
The Sales Tax Analyst will report to the Director of Accounting.
Invest yourself in excellent performance and be developed and mentored accordingly.
Having primary responsibility for all indirect tax activities will substantially enhance your professional skills.
The Accounting team is a high-performance team focused on supporting internal and external stakeholders with timely and accurate financial information.
The workload and commitment of our team is best suited to individuals looking for fast-paced, deadline oriented, challenging, and varied assignments.
With a focus on continuous improvement, there are lots of opportunities to be creative and make a difference in how we optimize our processes.
The Environment
The Accounting team is highly productive and works with urgency every day to serve the needs of our internal and external customers.
We collaborate closely together to find solutions to problems.
We are dedicated to each member of the team maximizing their potential.
We regularly work on systems implementations and process improvements as the business continues to grow and evolve.
We praise our team members for great work and celebrate successes together.
Duties listed are not intended to be exhaustive or exclusive; other duties may be assigned. Management retains the discretion to add to or change the duties of the position at any time.
Compensation and Benefits
Lexipol offers a competitive base salary, monthly, quarterly, or annual incentive and a comprehensive benefits package including 401(k) with Company match and a flexible paid time off plan.
About Lexipol
Lexipol empowers first responders and public servants to best meet the needs of their residents safely and responsibly. We are the experts in policy, training and wellness support, committed to improving the quality of life for all community members. Our solutions include state-specific policies, online learning, behavioral health resources, grant assistance, and industry news and information offered through the websites Police1, FireRescue1, EMS1, Corrections1 and Gov1. Lexipol serves more than 2 million public safety and government professionals in over 12,000 agencies and municipalities. For additional information, visit www.lexipol.com.
Lexipol Is an Equal Opportunity Employer (EOE)
Lexipol, LLC provides equal employment opportunities (EEO) to all team members and applicants for employment without regard to race, color, religion, gender, national origin, age, sex, pregnancy, disability, sexual orientation, gender identity or expression, veteran status, genetic information, or any other non-job-related characteristic. Lexipol complies with applicable federal, state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfers, leave of absence, compensation, and training.