Job Description:
Summary: Under general supervision, the Office Coordinator reports Administration and is responsible for the efficient operation of the office and administrative functions. The Office Coordinator works at the front desk of an office where they can oversee general activities. Interact with guests and visitors, providing them with the information they need to connect them to the employee they’re looking for. Answer phones, schedule appointments, and perform a variety of other tasks to ensure that clients have a positive experience with the company. The front office coordinator may also be responsible for handling customer service issues or complaints. Office Coordinators manage meeting rooms for their colleagues, develop and implement organization procedures for everyone to receive mail and packages, check out office equipment, request additional supplies, and submit tickets for maintenance and repairs. Office Coordinators use scheduling software to process requests and communicate with different departments. Responsibilities:•Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the office. •Perform receptionist duties: answer, direct phone calls and emails. Greet visitors and assist with employment candidates. •Receive and sort incoming mail and deliveries and manage outgoing mail. •Manage postage machine and ensure its proper functioning.•Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports. •Coordinate janitorial and facility maintenance functions and schedule any service requests to maintain the proper functioning of the facilities and their equipment. •Perform routine property inspections and address any issues found. •Manage office and cleaning supplies inventory and place orders as necessary. •Review and submit payments for all administrative invoices, ensure accurate tracking for accounting reconciliation. •Develop office policies, procedures, and ensure they are escalated appropriately. •Utilize Canva design software to create eye-catching flyers, posters, and other promotional materials for office events, special promotions, or company announcements.•Draft and distribute internal communications. •Assist in planning, coordinating, and executing office events such as birthday celebrations, holiday parties, and team-building activities.•Coordinate with the IT department on all office equipment. •Oversee the provisioning of all electronic devices, including troubleshooting. •Ensure security, integrity, and confidentiality of data.Qualifications:•High school diploma or equivalent; Associate’s degree preferred.•Previous experience in office coordination, administrative support, or a related field.•Excellent communication skills, both verbal and written.•Proficiency in using office software applications, including Canva, and Microsoft Office Suite.•Strong organizational and multitasking abilities, with attention to detail.•Ability to work independently and collaboratively in a fast-paced environment.•Familiarity with basic IT concepts and office equipment preferred.•Fluency in both English and Spanish is required.Physical Requirements:•Ability to sit, stand, and walk for extended periods of time.•Manual dexterity to operate a computer keyboard and mouse effectively.•Vision acuity to read and analyze information displayed on computer screens and printed materials.•Hearing ability to communicate with colleagues and stakeholders effectively.•Ability to lift and carry equipment and materials weighing up to 25 pounds.•Physical stamina to work in a fast-paced environment and handle multiple tasks simultaneously.•Flexibility to bend, stoop, and reach when setting up equipment or accessing files and materials.•Comfortable working in an office environment with standard office equipment and ergonomic furniture.•Ability to travel occasionally to attend meetings, conferences, or training sessions.•Ability to effectively manage time and prioritize tasks in a remote work setting.E-Z Bel Construction, LLC Is an equal opportunity employer that is committed to inclusion and diversity. We are committed to equal employment opportunity regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. All are encouraged to apply!Summary: Under general supervision, the Office Coordinator reports Administration and is responsible for the efficient operation of the office and administrative functions. The Office Coordinator works at the front desk of an office where they can oversee general activities. Interact with guests and visitors, providing them with the information they need to connect them to the employee they’re looking for. Answer phones, schedule appointments, and perform a variety of other tasks to ensure that clients have a positive experience with the company. The front office coordinator may also be responsible for handling customer service issues or complaints. Office Coordinators manage meeting rooms for their colleagues, develop and implement organization procedures for everyone to receive mail and packages, check out office equipment, request additional supplies, and submit tickets for maintenance and repairs. Office Coordinators use scheduling software to process requests and communicate with different departments. Responsibilities:•Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the office. •Perform receptionist duties: answer, direct phone calls and emails. Greet visitors and assist with employment candidates. •Receive and sort incoming mail and deliveries and manage outgoing mail. •Manage postage machine and ensure its proper functioning.•Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports. •Coordinate janitorial and facility maintenance functions and schedule any service requests to maintain the proper functioning of the facilities and their equipment. •Perform routine property inspections and address any issues found. •Manage office and cleaning supplies inventory and place orders as necessary. •Review and submit payments for all administrative invoices, ensure accurate tracking for accounting reconciliation. •Develop office policies, procedures, and ensure they are escalated appropriately. •Utilize Canva design software to create eye-catching flyers, posters, and other promotional materials for office events, special promotions, or company announcements.•Draft and distribute internal communications. •Assist in planning, coordinating, and executing office events such as birthday celebrations, holiday parties, and team-building activities.•Coordinate with the IT department on all office equipment. •Oversee the provisioning of all electronic devices, including troubleshooting. •Ensure security, integrity, and confidentiality of data.Qualifications:•High school diploma or equivalent; Associate’s degree preferred.•Previous experience in office coordination, administrative support, or a related field.•Excellent communication skills, both verbal and written.•Proficiency in using office software applications, including Canva, and Microsoft Office Suite.•Strong organizational and multitasking abilities, with attention to detail.•Ability to work independently and collaboratively in a fast-paced environment.•Familiarity with basic IT concepts and office equipment preferred.•Fluency in both English and Spanish is required.Physical Requirements:•Ability to sit, stand, and walk for extended periods of time.•Manual dexterity to operate a computer keyboard and mouse effectively.•Vision acuity to read and analyze information displayed on computer screens and printed materials.•Hearing ability to communicate with colleagues and stakeholders effectively.•Ability to lift and carry equipment and materials weighing up to 25 pounds.•Physical stamina to work in a fast-paced environment and handle multiple tasks simultaneously.•Flexibility to bend, stoop, and reach when setting up equipment or accessing files and materials.•Comfortable working in an office environment with standard office equipment and ergonomic furniture.•Ability to travel occasionally to attend meetings, conferences, or training sessions.•Ability to effectively manage time and prioritize tasks in a remote work setting.E-Z Bel Construction, LLC Is an equal opportunity employer that is committed to inclusion and diversity. We are committed to equal employment opportunity regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. All are encouraged to apply!
PI240054022
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