Administrative Operations Manager - School of Architecture at Clemson University in Clemson, South Carolina

Job Description:

Clemson University



Job ID:108840

Location:Lee Hall

Full/Part Time:Full-Time

Regular/Temporary:Temporary - Time Limited

JOB SUMMARY:

Work directly with the Director of the School of Architecture (SoA) to coordinate operations for all programs in the SoA. Assist and coordinate with the SoA Director to maintain a complex array of operations, scheduling, travel for all programs and campuses. Provide administrative support to the SoA Director for the annual faculty review process. Provide planning and coordination of all SoA events. Performs other duties as assigned.

JOB DUTIES:

40% - Essential - SCHOOL DIRECTOR ADMINISTRATIVE SUPPORT: 1- Coordinate administrative activities for the School Director; maintain master contact lists of faculty, staff, external advisors, etc.; maintain master calendar for the school utilizing University academic calendars and internal program calendars; manage the Director's Outlook calendar. 2- Serve in a liaison capacity on behalf of the School Director with other campus offices, professional associations, industry and alumni. 3. Assist the Director on classroom and studio space allocation and space requests for the SoA. 4. Demonstrate excellent written and verbal communication skills to coordinate internal and external communications.

40% - Essential - SCHOOL DIRECTOR OPERATIONAL SUPPORT: 1- Coordinate faculty and staff meetings and retreats; reserve rooms; help with agenda preparation; send calendar invites; arrange for food during retreats and special meetings. 2- Assist with mailings as required by the Director; maintain a master mailing list. 3- Maintain and manage a calendar of scheduled standing committee meetings and agenda. 4- Provide administrative support for the Tenure Promotion and Review process (TPR) and the University Online TPR management platform.

20% - Essential - EVENT PLANNING: 1- Coordinate with the School of Architecture Director and staff for all SoA events; coordinate catering, room reservations and guest parking for final design reviews, SoA guests and industry partners. 2 - Assist in coordination of Honors and Awards events, student organization events, and other events as needed by the SoA. 3 - Assist in the planning and coordination of student field trips and site visits.

MINIMUM REQUIREMENTS:

Education - A bachelor's degree and relevant program experience

PREFERRED REQUIREMENTS:

Experience - Administrative and operational experience

RESPONSIBILITIES:

JOB KNOWLEDGE
Fundamental Job Knowledge - Fundamental working knowledge of concepts, practices and procedures and ability to apply in varied situations

SUPERVISORY RESPONSIBILITIES
Acts as Lead - Acts as a Lead by guiding the work of others who perform essentially the same work.

BUDGETARY RESPONSIBILITIES
Provides Budget Input - Provides input into the budgeting process, and oversees fund allocation.

PHYSICAL REQUIREMENTS:

Experience - Administrative and operational experience

WORKING CONDITIONS:

No Work Conditions

WORK SCHEDULE:

Standard Hrs: 37.5

JOB LOCATION:

Clemson, SC

APPLICATION DEADLINE:

May 12, 2024

CLOSING STATEMENT:

Clemson University is an AA/EEO employer and does not discriminate against any person or group on the basis of age, color, disability, gender, pregnancy, national origin, race, religion, sexual orientation, veteran status or genetic information.

PI240117553

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