ADMINISTRATIVE COORDINATOR at University of Pennsylvania in Philadelphia, Pennsylvania

Job Description:

Duties: The Center Administrator provides high-level, lead administrative support to the Pennsylvania Early Intervention Center (PEIC) Director, Senior Center Coordinator, Program Evaluation Coordinator, and affiliated faculty and staff, as needed. Responsibilities include managing the Center Director's and Center Coordinator's complex meeting schedules, and representing PEIC leadership to external, University, Health System, School and Department officials, faculty and staff. Continued responsibilities include implementing, with great autonomy, administrative processes and projects that support the PEIC including management of logistics and other aspects of the PEIC's committees, and carrying out special projects in support of the PEIC's mission; managing office documents and information; composing, typing, editing and/or reviewing correspondence and other written materials; preparing complex executive presentations; assisting faculty with inquiries and PEIC procedures. Under limited supervision, perform advanced administrative support functions including: maintain calendar and schedule appointments; coordinate meetings; handle travel arrangements. Compile and/ distribute correspondence, memoranda, reports, and related materials; obtain signatures; monitor follow-up or response.


The Center Administrator supports the PEIC Director and Center Coordinator leadership/management team. The Center Administrator reports to the Center Coordinator.

Qualifications: A High School diploma and 5 years of experience or an equivalent combination of education and experience required. Bachelor's degree preferred. The position requires someone with a proven track-record in taking initiative, excellent organizational, problem-solving skills, interpersonal skills, and the ability to thrive in a fast paced environment with competing deadlines and priorities, whether working autonomously or as part of a team. The Center Administrator must be able to exercise sound judgment and discretion in working with confidential and sensitive matters. Strong oral and written communication skills, demonstrated intermediate to advanced level PC skills including all facets of Microsoft Office, and the ability to effectively utilize the Internet are required. Minimum of 3 years of increasingly responsible administrative experience. Database skills, knowledge of Concur, knowledge of the Penn environment, and global health interest/experience are highly desirable.

Reference Number: 40-30058

Salary Grade: 025

Employment Type: Non-Exempt

Org: PS-Neuropsychiatry

Special Requirements: Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

Job Family: X-Secretarial/Administrative