ADMINISTRATIVE ASSISTANT COLFAX at Cheerwine in Raeford, North Carolina

Job Description:

Job Title: Executive Administrative Assistant

Industry Code:  Wholesale Trade 424000 Non-Durable Goods

Job Code:  31020-21 Office

Reports To:  Director of Piedmont Cheerwine Bottling Company

FLSA Status:  Non-Exempt, Hourly

Department:  Sales Distribution

Department of Labor:  43-9061 Office/Clerical SOC 586

Description:  Perform duties too varied and diverse to be classified in any specific office clerical occupation, requiring knowledge of office systems and procedures.  Clerical duties may be assigned by the office procedures of individual establishments and may include a combination of answering telephones, bookkeeping, typing or word processing, office machine operation, and filing.

Summary:  Keeps corporation records and executes administrative policies determined by or in conjunction with other officials by performing the following duties.

Essential Duties and Responsibilities include the following.  Other duties may be assigned. 

Reports to the director of Piedmont Cheerwine Bottling Company and indirectly to the general managers of the corporation. 

Follow accounts receivable guidelines set by trade/customer when checking in orders (DSD, PO#, Military, Receipt, or stamp) with the customer

Creates and maintains database and spreadsheet files.

Handles routine office duties including route accounting, timesheet and payroll preparation, and any other duties assigned by management.

Directs preparation of records such as agendas, notices, minutes, and resolutions for corporate meetings.

Answers phones and greets visitors providing exceptional customer service.  Screens incoming calls and correspondence and responds independently when possible.

Prepares memorandums outlining and explaining administrative procedures and policies to supervisory workers, and monitors compliance.

Arrange programs, events, or conferences by arranging for facilities and caterers, issuing information or invitations, coordinating speakers, and controlling the event budget.

Acts as custodian of corporate documents and records.

Communicate issues, problems, or opportunities with the sales team and delivery team.

 Follows all company policies and procedures set forth by management.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Education/Experience:

One year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience.

Math Ability:

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Computer Skills:

To perform this job successfully, an individual should have knowledge of Microsoft Office, and Encompass, Paycom, and word processing software.

.Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

The noise level in the work environment is usually quiet.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include Close vision. While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel and reach with hands and arms.

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