*Undergraduate Studies Staff Assistant at University of Oklahoma in Norman, Oklahoma

Job Description:

The Undergraduate Studies Staff Assistant in the School of Music provides administrative support for the Assistant Director for Undergraduate Admissions & Scholarships and Assistant Director for Undergraduate Curriculum & Advising. Assists 270 undergraduate students and 77 tenure/tenure-track, full-time and part-time faculty with admissions, enrollment, scholarships and recruitment issues.

Duties: 

• Performs office duties and coordination in support of student programs or services.


• Maintains files indicating student progress, letters of recommendations, transcripts, etc., as required.


• Assists students and residents by providing information pertaining to lectures, exams, national board exams, financial aid, textbook procurement, etc.


• Interfaces with Student Services in matters concerning grades, transcripts, and student status.


• Participates in planning and implementation of orientation for new students or medical residents.


• Coordinates schedules or rotations for students and/or medical residents within or outside the college or department.


• Interfaces with faculty and/or staff while representing the department in order to explain the program, gather information needed to facilitate scheduling, etc.


• Performs various duties as needed to successfully fulfill the function of the position.

Required Education & Experience:  High School diploma or GED, AND:

• 12 months of office/clerical experience.

Skills:

• Ability to communicate verbally and in writing


• Ability to accurately read and understand written materials and instructions


• General office skills such as phone, copying, faxing, filing, and handling mail

Advertised Physical Requirements:

• Standard office environment with extensive computer use.


• Must be able to pull, push, reach, grasp, feel, touch, communicate, hear and see including color, depth perception and clarity. 

Departmental Preferences:

• Experience working at the university level, particularly in undergraduate admissions and/or enrollment.


• Knowledge of undergraduate music programs.


• Bachelor's degree in music or one of the performing arts.

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy.  To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

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