Administrative Assistant - ORR at MVM, Inc. in El Paso, Texas

Job Description:

About MVM, Inc. 

Service, Support, Success are the pillars upon which MVM’s founders built the company, and they continue to serve as MVM’s core values. Along with our uncompromising insistence on integrity and ethical business practices, these values make us the service provider of choice for our customers and the employer of choice for our dedicated team members.   

Working at MVM, Inc. takes a certain kind of person; we want someone who identifies with our values and is willing to challenge themselves both personally and professionally.  We seek employees who are passionate about serving and making a difference in lives of others. 

We’re looking to add an Administrative Assistant. If you can envision joining a team where you will have the opportunity to provide mission driven results; then we are looking for you! 

Here’s what you need to be successful in this role: 

• Coachable - Open to constructive criticism, with a strong desire to implement and sustain feedback by others 




• Customer service orientated - Understand the value of a relationship by building trust and relating to the customer to ensure the conversation progresses properly and on tract.  Honest and have the integrity to do what’s right for our customers and for the business 




• Compassionate - Genuinely cares; is available and ready to help; is sympathetic to the plight of others not as fortunate; demonstrates real empathy  




• Committed - Have the passion and perseverance for what you want to accomplish 




• Willing to support critical duties - Supports responsibilities that must continue to be performed during crisis situations and contingency operations 

What You’ll Get to Do! 

The Administrative Assistant will be responsible for the day-to-day administrative functions such as answering and screening calls, calendar management, travel arrangements, ordering office supplies and other general administrative duties. The role will provide administrative assistance to managers, field and support staff and visitors as well as manage the day-to-day office responsibilities to ensure efficient operation of the office. This position will be responsible for confidential and time sensitive material.

Essential Functions:

• Answers calls, addresses questions and/or concerns, and provides knowledgeable responses to general telephone inquiries in a courteous and professional manner.




• Greet and direct visitors and employees.




• Review and submit expense reports for Transportation Specialists (TS).




• Collect, review and submit hotel folios to appropriate parties.




• Review and code expense receipts on a weekly basis.




• Reconcile and submit monthly credit card expense reports to appropriate stakeholders.




• Monitor employee contract-required credentials (i.e. training certificates, security reminders, etc.), communicate overdue requirements, and send monthly email reminders to staff.   




• Review company vehicle toll road invoices and submit payments for charges incurred.




• Assist in reviewing staff timesheets to ensure hours are entered in the company’s internal system.




• Receive, sort and distribute mail and packages.




• Prepare monthly surveillance reports and submit to management.




• Review and submit vendor invoices to the corporate office for payment.




• Review employee status report and update staff’s availability in company’s internal system. 




• Set up appointments for government ID card issuance as needed.




• Issue company employee ID cards and/or visitor badges.




• Manage and order office supplies as requested.




• Ensure office site reception area, meeting rooms and shared areas are neat and clean.




• Maintain professional and ethical standards as prescribed by MVM's Program.




• Comply with agency and program policies and protocols.




• Performs other duties as needed.

Knowledge, Skills, Abilities and Qualifications:

• Possess an associate degree in an appropriate discipline from an accredited university (a high school diploma and two (2) or more years of relevant experience may be substituted for an associate degree).




• Must possess strong computer skills in MS Office, including Microsoft Word and Excel, PowerPoint, and Outlook.




• Must be willing to learn internal company systems (Saturn, Mercury, etc.).




• Requires effective communication and interpersonal skills to effectively interact with different departments within the company, employees and with clients.




• Possess a valid and current driver’s license.




• Inventory or surveillance software experience preferred.




• Ability to work a flexible schedule, including nights, weekends and graveyard shifts. 




• Excellent analytical and problem-solving skills.




• Ability to take technical direction and feedback from various sources.




• Committed to providing outstanding customer service and representation of MVM in a professional manner.




• Requires the ability to prioritize work, meet stringent deadlines, balance multiple tasks and work in a team environment. 




• Strong attention to detail.

Clearance: 

• Applicants selected will be subject to a government background investigation and may be required to meet the following conditions of employment.

 Security Requirements: 

• Ability to obtain/maintain a Security Clearance. 




• Favorable credit check for all cleared positions. 




• Successfully pass a background investigation, drug screen.




• May be required to pass or present specific requirements depending on the program (i.e., DOT exam, vaccinations, CPR, flu shot). 




• US Citizenship, Permanent Residency depending on the program

Physical Requirements/Working Conditions:

Standing/Walking/Mobility:  Must have mobility to attend meetings with other managers and employees.

Climbing/Stooping/Kneeling:  0% - 10% of the time.

Lifting/Pulling/Pushing:  0% - 10% of the time, must be able to lift up to 40 lbs.

Fine Motor Skills/Dexterity:  Must be able to write, type and use a telephone system 100% of the time.

Sitting:  Sitting for prolonged and extended periods of time.

This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.  Management may revise duties as necessary without updating this job description.

Due to the high volume of applications received, the Recruiting Department will contact you directly, should you be selected to advance in our recruitment process. 

For more information about the company please visit our website at www.mvminc.com

MVM is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, disability or any other federal, state or local protected class.