Event Planner at Gulfside Supply, Inc. dba Gulfeagle Supply in Tampa, Florida

Job Description:

Event Planner

We are looking for team members at every level who will dedicate their time, talents, and resources to the industry and local communities we serve each year. Elite Roofing Supply’s core values are a key contributor to our story. They fuel our hiring decisions, guide our leadership philosophy, and serve as the backbone of our operations. 

Ask yourself—are you humble, accountable, and safe? Do you aspire to be better than yesterday and provide a top-tier level of customer satisfaction?

Requirements

  

Job Summary: 

The Event Manager is responsible for planning, organizing, and executing various events. They serve as project manager for all events and work closely with leadership, vendors, and other stakeholders to ensure that events are successful and meet all objectives. The Events Manager must have excellent organizational and communication skills, as they will coordinate multiple tasks and events simultaneously. They must also have a creative flair and be able to think on their feet to solve problems and make quick decisions.

 

Essential Functions: 

· Actively live the Company’s mission statement and embody its core values of respect, service, and excellence.

· Meet with leadership to understand their event objectives and requirements.

· Serve as the project manager for all events, monitor and manage event timelines, and ensure deadlines are met.

· Submit weekly progress reports for each event project to the Director of Marketing.

· Develop event concepts, themes, and ideas based on company preferences and budgets.

· Create detailed event proposals, including budgets, timelines, and resources needed.

· Coordinate with suppliers, venues, and other vendors to secure necessary resources.

· Manage event budgets, ensuring all expenses are recorded and within budget limits.

· Handle all event logistics, including venue selection, catering arrangements, transportation, and accommodations.

· Organize and supervise event setup and teardown, ensuring all equipment, decorations, and signage are in place.

· Coordinate with various teams to ensure smooth execution of events, including registration, audiovisual, catering, and entertainment.

· Work with the Communications Manager in marketing and publicizing all events.

· Prepare and distribute event materials, including invitations, programs, and promotional materials.

· Oversee on-site event operations, including managing staff, handling emergencies, and resolving any issues.

· Evaluate each event's success and gather feedback from clients and attendees for future improvements.

· Stay updated with industry trends and best practices to suggest innovative event ideas.

· Ensures that events meet legal, safety, and health requirements and regulations; obtain necessary permits from fire and health departments.

· Develop and maintain current lists of available venues, services, and pricing options.

· Perform other related duties as assigned.

 

Qualifications:

· Proven experience as an Events Coordinator in a similar role.

· Strong organizational and multitasking skills.

· Attention to detail and ability to work under pressure.

· Excellent written and verbal communication skills.

· Proficient in event management software and technology.

· Creative thinking and problem-solving abilities.

· Ability to work independently or as part of a team.

· Flexibility to work evenings and weekends as required.

· Ability to respond to problems and assist clients in a calm, courteous, helpful manner,

and attitude.

· Knowledge of local venues, suppliers, and event regulations (preferred).

· Proficient with Microsoft Office Suite or related software.

 

Work Environment:

This role will be based at the Corporate Headquarters.

At Elite Roofing Supply, we foster a supportive and inclusive corporate culture that values teamwork, innovation, and excellence. Our headquarters serves as a hub for cross-functional collaboration and strategic decision-making. 

 

Physical Demands:

· Must be able to stand and walk for long periods during events.

· Must be able to lift up to 25 pounds at times.

· Must be able to work a variety of hours to accommodate events.

 

Position Type and Expected Hours of Work:

This is a full-time, in-person position. Days and hours of work are Monday through Friday, 8:00 a.m. – 5:00 p.m. Flexibility to work evenings and weekends to accommodate events.

 

Travel:

Frequent travel (up to 50%) to Company-Sponsored Events is required.

 

Required Education and Experience:

· Bachelor's degree in event management, hospitality, or related field OR

· At least five years of experience in event planning or a related field.

 

Gulfeagle Benefit Package: 

• 401(K) Retirement Plan including Employer Match


• PTO and Paid Holidays


• Health Insurance - Medical, Dental & Vision


• Life, AD&D, Short & Long-Term Disability


• Health &Wellness Programs


• Flexible Spending Accounts


• Health Savings Accounts


• Employee Discount Programs


• and more!

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