Submarine Program Manager at Epsilon Systems Solutions, Inc. in Portsmouth, Virginia

Job Description:

Submarine Program Manager
Job ID: 2024-369
Date Posted: 2024-05-24T00:00:00
Location: Portsmouth, Virginia
Minimum Experience: 8 years
Education: Bachelor's Degree

Epsilon Systems is seeking a full-time Submarine Program Manager in Portsmouth, VA.

Summary

Reports to the SR VP of Modernization. Responsible for the results achieved by in terms of quality, safety, costs, schedules and performance for all Submarine Projects. Manages contractual and financial aspects of all sub projects enabling the Project Managers to focus on day to day production. Strong background in Sub Modernization, Maintenance & Repair. Familiar with financial and technical aspects of managing a program including personnel management, safety and profit/loss. Working knowledge with specialized experience in performing SUBSAFE/Level I Material work and Sub testing and certification/re-certification procedures. Ability to clearly communicate and coordinate efforts involving all the activities supporting the sub program department including Quality Assurance, SUBSAFE, Contracts, Purchasing, and Resources internally and with the customer, SUBSAFE Sponsor, SUBSAFE Supervising Authority and NAVSEA 07Q serving as the primary customer POC for all sub related product lines.

Duties & Responsibilities:

Acts as primary customer contact for program activities, leading program review sessions with customer to discuss cost, schedule, and technical performance. Develops new business or expands the product line with the customer. Monitors adherence to master plans and schedules, identifies program problems and obtains solutions, such as allocation of resources or changing contractual specifications. Ability to work closely with Q.A., SUBSAFE, Contracts, Purchasing and other support departments. Ensures timely delivery of accurate contract CDRL submissions including CRs. Works closely with Program Analysts/Financial Analysts in obtaining appropriate data for reports such monthly, status or EVM. Reviews or develops reports for outside activities. Tracks financial progress and status of projects and develops and coordinates corrective actions/adjustments working with the respective Projects Manager when necessary to ensure completion of the project meeting all quality, technical and schedule requirement and profitability goals. Reviews all Condition Reports for submittal to the customer as required. Ability to read and interpret financial reports. Makes decisions and takes actions that may include determining the priority of projects, personnel requirements and control of costs. Responsible for the submission of all requests to Epsilon contracts such as funding, performance dates, limitation of funds or notification of required changes to SOW.

Manage Sub Program in the following

• Directly supervise Sub Project Managers

• Oversee the program for all projects through final certification of work and closeout

• Review and Submit all Sub Cost Proposals/Quotes/ROMs/Estimates

• Review all Sub Condition Reports, transfer data to appropriate contract format, submit to technical POC and contracts and track

• Ensure submittal of all CDRLs and Reports

• Develop At Risk forms when required IAW processes and route for signature

• Ensure 75% Letters are submitted IAW requirements

1. Develop and submit baseline project resource requirements

2. Develop Technical and Cost proposals as required for RFQs/RFPs

3. Participate in all financial meetings

Plans, estimates, negotiates, staffs, directs the work, and reconciles final billings on assigned projects. Resolves any internal issues that arise over the productive, safe management of the projects. Leads the post-project review to capture learnings applicable to future projects.

Meets or exceeds customers' realistic expectations for quality, productivity and safety on projects, and manages the customer relationship through any changes in the scope and price of the project to assure continuing customer satisfaction and profitable project closure. Resolves issues with customers, LMA, Base/Facility, NAVSEA agencies, and other interested parties.

Represents the company fairly and consistently when interacting with customers.

Works closely with the Estimating Department to develop estimates for Sub work.

Interprets specifications, works with Project Managers to plan project sequencing and coordination of the various phases of projects to prevent delays and avoid rework. Ensures that condition found reports (CFRs) are properly written and approves them before submittal to the customer.

Writes timely and accurate documentation of each job and contributes accordingly to final written specifications. Confers with assigned management and peer team to resolve problems and to improve methods.

Plans, coordinates and directs production activities for management of assigned projects. Through Project Managers, assures appropriate daily project staffing. Monitors job progress to ensure that manpower utilization and allocation meets job requirements and bid expectation. Makes appropriate changes as necessary.

During bid package preparation, works closely with PMO estimating team. Evaluates, sets up, and manages subcontracts for support work on awarded projects.

Oversees and coordinates the operations of the program at all locations.

Establishes and maintains effective working relationships with NAVSEA 07Q, NSWCPD SUBSAFE Office, SUBSAFE Sponsor, all Sub Program customers, subcontractors and vendors.

Assesses and documents overall work performance of direct reports by close of project, providing feedback to same. Investigates violations of work place rules and determines disciplinary action using the consulting services of H.R. Ensures performance documentation by Project Managers or Foremen of all assigned project personnel.

Able to identify changes in work scope to ensure appropriate planning measures are being taken including the customers inputs for reassessing, renegotiating, and amending the scope of work, schedules and budgets.

Able to identify, assess and analyze with the team, any risk and/or issues that may compromise the successful completion of projects, and develop plans/actions that will mitigate risks. Able to provide leadership when schedule / production conflicts may occur for resolution.

Able to work nights and weekends during peak workloads or as required to ensure program success. Must be willing to travel to out-of-state locations for periods of time when program demands necessitate.

Requirements: Must have an active DoD Secret Security Clearance and ability to maintain the clearance.

Supervisory Requirements: The position supervises Project Managers and Foremen assigned to Submarine Program Projects.

Education and Experience

Bachelor's Degree in a mechanical or electrical engineering from an accredited college or university required. Experienced in Submarine structural, mechanical and/or electrical system repair/installations with a minimum of 8 years experience managing Sub HM&E for repair, maintenance and modernization. Working knowledge of SUBSAFE & Level 1 and NAVSEA approved testing and certification/re-certification requirements. Ability to read complex technical drawings & manuals and interpret requirements to produce Quotes, Bids & ROMs and develop detailed technical proposals. Understanding of contract terms and conditions and requirements.

ADA Notations: The physical demands for this position are light to moderate. May require some lifting or assistance with heavy equipment. The incumbent of this position is required to stand for extensive periods of time, in external climates. Must also be able to work long hours, travel internationally via various modes of transportation, and work any day of the week at any time of the day as required to meet customer needs, business objectives and to achieve delivery of service deadlines. The work environment for this job is demanding and potentially hazardous due to work on or inside ships as well as travel around ship repair yard.

Epsilon Systems Solutions, Inc. and its subsidiaries are proud to be Equal Employment Opportunity and Affirmative Action employers, Minority/Female/Disabled/Veterans.

PI241404389

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