Property Associate at JLL in Phoenix, Arizona

Posted in Other 4 days ago.

Type: Full Time

Job Description:

Essential Duties and Responsibilities:
Processing and coding of all accounts payable invoices at the property per established schedules.
Ensure invoices are paid on time and review all past due invoices to ensure proper payment has been made. Research and request appropriate back-up from vendor if necessary.
Send out rent statements to tenants in sufficient time according to accounting calendar.
Collecting rent and ensuring accounts receivable balances are minimized at the property.
Providing lease administration services to the property to include but not limited to lease abstraction and lease file maintenance.
Track and maintain Certificates of Insurance; responsible for notifying tenants and vendors of expired COI's and COI requirements via letters.
Maintain spreadsheet of COI's on file that detail the insured and the policy expiration.
Generating contracts for services at the property per the direction and input of the General Manager.
Completing assigned financial reporting tasks in support of client requirements.
Assisting the General Manager in preparation of the annual asset plan and budget.
Providing quality assurance on contracted vendors as requested by the General Manager.
Participating in the property s Team Emergency Response Plan and procedures.
Assisting in Move-In/Move-Out processes and procedures.
Answering telephones and greeting visitors.
Administering tenant relations programs, including tenant events.
Handle any tenant issues regarding maintenance or service requests quickly, passing along urgent matter to General Manager, when appropriate.
Other duties as assigned by the General Manager falling within the reasonable expectations of an administrative position at a real estate services office.
QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill and/or ability required.
EDUCATION/EXPERIENCE High school diploma. Bachelor s degree preferred. Minimum of one year of administrative support experience required, including AP/AR experience and familiarity with financial statements. Property management administrative support preferred.
OTHER SKILLS AND ABILITIES Outgoing individuals with proven customer service skills. Candidate must have strong computer skills with the Microsoft Office suite of products and excellent verbal and written communication skills.

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Jones Lang LaSalle ( JLL ) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page I want to work for JLL.