Administrative Assistant at Public Health Foundation Enterprises, In in City of Industry, California

Job Description:

Heluna Health is a national nonprofit leader in providing programs and support services to optimize population health. In any given year, our organization either directly implements or provides administrative support for approximately 400 public health and social service initiatives across a broad spectrum of population health domains. Heluna Health offers a full range of program development, personnel, financial, and grant management solutions to researchers, universities, consortia, government agencies, community organizations, and population health practitioners to help more people live healthy and productive lives.

Heluna Health invites applicants to apply for the position of Administrative Assistant, under the direction of the Director, Contracts and Grants Management. This individual will provide high-level administrative support and coordination, handling a wide range of administrative and executive support-related tasks. This person must possess the ability to interact with staff, clients, and vendors (at all levels) in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient. Must be able to provide excellent internal and external customer service.

The salary range is $21.81 - $25.20/hour commensurate with experience.

ESSENTIAL FUNCTIONS

• Open, sort, and distribute incoming correspondence, including faxes and email.


• File, Scan, and retrieve corporate documents, records, and reports.


• Prepare responses to correspondence containing routine inquiries.


• Be responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants, to coordinate a variety of complex meetings.


• Compose correspondence/reports for signature.


• Perform general office duties such as ordering supplies, maintaining records management systems, and ensuring all office supplies are replenished and maintained


• Communicate and handle incoming/ outgoing electronic communications on behalf of the Contracts Department.


• Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.


• Drafts letters and documents, routes correspondence, develop and utilize filing


• Assist Contract and Grant Managers with RFQ, RFP, and RFO preparation and post-award documentation to include document management.


• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.

Competency

• Accuracy - Ability to perform work accurately and thoroughly.


• Responsible - Ability to be held accountable or answerable for one’s conduct.


• Organized - Possessing the trait of being organized or following a systematic method of performing a task.


• Detail Oriented - Ability to pay attention to the minute details of a project or task.


• Accountability - Ability to accept responsibility and account for his/her actions.


• Communication, Oral - Ability to communicate effectively with others using the spoken word.


• Communication, Written - Ability to communicate in writing clearly and concisely.


• Time Management - Ability to utilize the available time to organize and complete work within given deadlines.


• Working Under Pressure - Ability to complete assigned tasks under stressful situations.

Education/Experience 

• High School Graduate or General Education Degree (GED) Required


• Associate degree (two-year college or technical school) Preferred.


• Two plus years of experience in General Office duties

Other Skills, Knowledge, and Abilities

Must be proficient using MS Word, Excel, Outlook, Power Point etc.

PHYSICAL DEMANDS

• Stand Frequently


• Walk Occasionally


• Sit Frequently


• Handling / Fingering Frequently


• Reach Outward Occasionally


• Reach Above Shoulder Occasionally


• Climb, Crawl, Kneel, Bend Occasionally


• Lift / Carry Occasionally - Up to 50 lbs.


• Push/Pull Occasionally - Up to 50 lbs.


• See Constantly


• Taste/ Smell Not Applicable

Not Applicable Not required for essential functions.

• Occasionally (0 - 2 hrs./day)


• Frequently (2 - 5 hrs./day)


• Constantly (5+ hrs./day)

WORK ENVIRONMENT

General Office Setting, Indoors Temperature Controlled

EEOC STATEMENT

It is the policy of Heluna Health to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law.

 

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

See job description

Salary:

$21.00

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