Inventory Controller at Newton-Wellesley Hospital(NWH) in Newton, Massachusetts

Job Description:

Title: Stat Room Inventory Controller/Coordinator



HR ID#:



Department: Materials Management



Reports to: MM Operations Manager



Date Description Last Revised/Approved: January 2024



Job Summary:



Under the general direction of the Materials Management Operations Manager, the Inventory Controller/Coordinator maintains the Materials Management Stat Room, ensuring accurate inventory of approximately $500K and 1000 line items of emergent supplies. Will also focus on sourcing sourcing urgent items resulting from backorders, recalls, or allocation restrictions.



Qualifications

Essential Functions:

• Stock and assess Stat Room and central equipment inventory levels using a min/max system.


• Organize and maintain Stat Room, label inventory products.


• Monitor expiration dates of sterile commodities, rotate stock, and visually check expiration dates.


• Proactively plan and order "spare" products to have on hand for emergencies or disasters.


• Provide feedback to Leadership Team on supply adjustments, removal/addition of supplies.


• Conduct daily cycle counts on a minimum of 10 products, document counts, and maintain a log book.


• Reconcile discrepancies, make inventory adjustments, report issues to Operations Manager.


• Conduct yearly physical inventory.


• Set up new product adds, conversions, and deletions in WorkDay as needed.


• Perform inventory transactions in WorkDay, handle obsolete products, returns, or credits in a timely manner.


• Ensure proper deduction of products through WorkDay.


• Replenish Stat room using WorkDay auto-replenishment.


• Interface with distributors regarding backorders, substitutes, and inventory information.


• Lead efforts to resolve recall and backorder concerns


• Create daily back-order and flash reports.


• Assist customers with product availability, substitutes, and expedited shipments.


• Online purchasing of special order products via EBuy.


• Provide support to Materials Management staff regarding product location, delivery, and returns.


• Escalate excessive supply requests to MM leadership team.


• Follow Hospital, JCAHO, and DPH guidelines and procedures.


• Responsible for the receipt and delivery of bulk medications.


• Exercise appropriate body mechanics when moving a carts, boxes and other inventory materials.


• Able to provide departmental coverage in multiple areas during emergent circumstances.


• Perform other duties as assigned.

Qualifications:



Education/Experience


• High School Diploma/GED equivalent required


• 2 years of experience in shipping & receiving, internal distribution and inventory management preferred


Knowledge and Skills


• Proficient computer and data entry skills; MS Excel, Word, and Outlook.


• Excellent written and verbal communication skills


• Effective organizational skills


• Experience with inventory tracking/management and barcode technology.


• Process Improvement Skills


• Strong customer service and interpersonal skills.


• Ability to work proactively work independently in a fast-paced environment.



Physical Environment:



• Fast-paced and demanding environment handling incoming calls, assisting customers, providing support, and adapting to priority changes.


• May assist in other Materials Management operations, manual labor (lift/move up to 40 pounds)


• On feet most of 8-hour shift, exposure to outdoor weather, frequent visits to multiple external NWH buildings and docks as needed.



Physical Standards of Job Description:



• Constantly - 75% or more of the worker's time is spent in the activity


• Frequently - 25% to 75% or more of the worker's time is spent in this activity


• Occasionally - 5% to 25% or more of the worker's time is spent in this activity


• Rarely - under 5% or more of the worker's time is spent in the activity


• N/A - not applicable



Basic activity being performed




C




F




O




R




N/A




Comments



Walking


X


Standing


X


Sitting


with back support


X


without back support


X


Reaching


Overhead


X


Forward


X


Lateral


X


Low


X


Stooping


X


Bending at waist


X


Crouching


X


Bending at knees


X


Kneeling


X


Climbing


X


Crawling


X


Twisting


X


Balance


X


Other:


Other:


Pushing Tasks by weight


5 lbs


X


Assistive devices such as carts are available to assist with pushing and pulling tasks.


5-15 lbs


X


15-40 lbs


X


40-75 lbs


X


75-100 lbs+


X


Pulling Tasks by weight


5 lbs


X


Assistive devices such as carts are available to assist with pushing and pulling tasks.


5-15 lbs


X


15-40 lbs


X


40-75 lbs


X


75-100 lbs+


X


Lifting Tasks by weight


5 lbs


X


5-15 lbs


X


15-40 lbs


X


40-75 lbs


X


75-100 lbs+


X



Sensory Requirements




Yes




No




Comments



Visual Activity


Close paper work


X


VOI used


X


Color vision required


X


Visual monotony


X


Hearing Activity


Conversation


X


Monitoring Equipment


X


Telephone


X


Transcription


X


Background Noise


X


Sensory Discrimination


Hot/Cold


X


Sharp/Dull


X Apply Now