West Virginia University School of Public Health is currently accepting applications for a Temporary Administrative Assistant.
About the Opportunity
As a Temporary Administrative Assistant, you will aid in the delivery of the school’s academic and professional programs. You will assist with the management of faculty, staff, and students relevant to the academic delivery of programs and activities related to the Senior Associate Dean’s oversight for Student Affairs; as well as, manage the operational functions in the office of Student and Academic Affairs. This position will report to the Senior Associate Dean for Academic, Student, and Faculty Affairs, while providing additional administrative support to the Associate Dean for Professional Programs.
This position allows for flexibility in work location, including potential hybrid or remote work / work from home options. Travel to the WVU Campus may need to occur based on organizational needs throughout the year.
Pay Grade: 15
Assignment Length: Approximately 6 months
What you’ll do:
Provide day-to-day leadership for the office of student and academic affairs, including all aspects of daily and operational processes.
Perform high-level administrative duties related to planning, directing, and coordinating both the academic and operational activities of the office.
Collaborate with the senior associate dean and other departmental leaders to ensure regulatory compliance with current policies and procedures affecting the school as well as make recommendations for improvement(s) to policies and guidelines as appropriate.
Provide leadership for campus-wide initiatives and support campus partners as a resource for all content related to the office of student and academic affairs as requested or required by the senior associate dean.
Collaborate with SPH leadership to ensure that the office of academic affairs is operating in line with our current strategic plan, as well as mission and vision statement.
Maintain departmental budget(s) including monitoring office expenditures, researching purchasing options, preparing purchase requisitions and invoices, and reconciling purchasing card expenditures. Also be able to arrange all aspects of travel as appropriate and successfully complete reconciliation for these transactions. This position will likely prepare budget requests.
Attend and participate in university, divisional, and departmental events, programs, and training.
Assist with the implementation of programs and activities.
Assist with accreditation compliance.
Assist with committees as appropriate.
Assist and coordinate adjunct faculty appointments (including EIF forms, contract letters and on-boarding) as appropriately assigned under the Associate Dean and Senior Associate Dean.
Bachelor's degree OR an equivalent combination of education and directly related experience.
A minimum of one (1) year of experience as an executive assistant or office manager.
Skiled at using Microsoft Word, Outlook, Excel, PowerPoint & calendar planning.